Imports Administrator

Are you highly organised, detail-driven, and ready to play a key role in keeping a global supply chain moving smoothly?

Here at The Regatta Group, we're looking for an Imports Administrator to take ownership of our end-to-end import process - from purchase order tracking and shipment management to building strong relationships with suppliers, forwarders, and internal teams.

If you thrive under pressure, enjoy problem-solving, and have a knack for turning complexity into seamless execution, this role offers the perfect opportunity to make a real impact in a fast-paced, international environment.

This role is on a 12 month fixed term contract to cover maternity leave.

Please note this role is fully office based.

• Sales and the wider business are kept fully up to date with accurate and timely purchase order dates.
• D365 is updated with accurate packing list quantities received from Suppliers.
• Accurate shipment voyages are created in D365, ensuring data flows seamlessly to the warehouse before delivery.
• Bills of lading are received on time, and shipments are promptly invoiced after voyages are created, in coordination with Finance.
• POS and third-party orders are efficiently processed and booked into the warehouse as the main point of contact.
• Strong relationships with forwarders and partners ensure optimal service levels consistently achieved.
• Correct paperwork is in place, minimizing delays in customs clearances.
• High-quality administrative support is provided, including generating accurate documentation and ensuring the quality of all produced materials.
• Strong relationships with internal stakeholders at all levels are maintained, fostering effective collaboration.
• Communication with the Regatta Group buying teams in the UK and Asia is smooth and productive.
• Comprehensive understanding of the end-to-end import process is established, ensuring seamless collaboration with the Imports Coordinator and providing reliable holiday cover.
• The impact of world events on import/export and the supply chain is closely monitored, minimizing potential disruptions.
• Tasks and duties requested by the manager or other management team members are completed efficiently and effectively.

• Proven experience in a supply chain, logistics, or imports role.
• Proficiency in ERP systems, ideally Microsoft Dynamics 365 (D365).
• Strong understanding of end-to-end import/export processes.
• Excellent data entry accuracy and attention to detail.
• Strong time management and organisational skills.
• Effective communication and interpersonal skills, with the ability to build relationships at all levels.
• Ability to work independently and collaboratively within a team.

• Future-Proof Pension:
  Secure your retirement with our comprehensive pension plan.
• Annual Leave: 25 days starting annual leave entitlement
• Loyalty Rewards:
  Earn an extra day off for every 3 years of service, up to 2 additional days.
• Buy More Leave:
  Buy up to an additional 3 days of annual leave every year
• Continual Development:
  Comprehensive training and development, including bitesize learning, apprenticeship courses, and ongoing opportunities to grow your career
• Exclusive Discounts:
  Get special discounts across all our brands.
• Perks at Your Fingertips:
  Access a variety of benefits through our company website.
• Family Support:
  Benefit from enhanced Maternity, Paternity & Adoption leave after 2 years of service.
• Celebrate You:
  Take advantage of birthday hours to celebrate your special day.
• Wellness Walks:
  Join company walks to stay active and connect with colleagues.
• Inspiring Workspace:
  Work in a state-of-the-art Head Office environment.
• Volunteer Day:
  Enjoy a paid day off to give back to your community.
• Hassle-Free Parking:
  Free, secure on-site parking for all employees.
• Delicious Dining:
  Enjoy meals at our subsidised canteen, featuring Starbucks coffee.
• Cycle to Work:
  Save on travel with our cycle-to-work scheme.
• Fitness Perks:
  Access discounted gym memberships at various locations.
• Convenient Facilities:
  Freshen up with our on-site shower facilities, complete with hairdryers and straighteners.