Product Admin Assistant

Location : Head Office

Department : Wholesale

Reports To : Head of Merchandising

An exciting opportunity has arisen to join our Head Office team as a Wholesale Admin / Logistics Coordinator. You will play a key role in delivering an end-to-end service to our strategic partners across the UK, EU, and Rest of World (ROW).

This role involves close collaboration with internal teams — including Buying, Merchandising, and our Warehouse — to ensure the efficient and accurate delivery of goods to our wholesale partners.

• Raise purchase orders with factories based on confirmed partner orders.
• Ensure all customer PO details align with the internal order book (e.g., delivery dates, costs, units).
• Collaborate with the Merchandising team on the Wholesale Critical Path (CP).
• Work with factories on labelling and packaging requirements specific to each partner.
• Arrange international and domestic freight, ensuring delivery deadlines and budget constraints are met.
• Coordinate with our warehouse on stock arrivals, reprocessing, and dispatch requirements.
• Upload product information to internal systems and partner platforms.
• Monitor the order book and communicate regular updates to wholesale partners.
• Prepare shipping documentation such as packing lists and commercial invoices.
• Schedule bookings with external warehouses and logistics partners.
• Support the Finance team to ensure all deliveries are accurately invoiced and resolve any discrepancies.
• Place orders for available stock via Shopify.

• Proficient in Microsoft Excel.
• Comfortable in a fast-paced, dynamic work environment.
• Strong cross-functional collaboration skills.
• Excellent organisational and time-management abilities.
• Flexible, adaptable, and eager to learn.
• Experience working to tight deadlines.
• Ambitious with a drive for professional growth.
• Strong verbal and written communication skills.
• A team-oriented mindset.
• Experience with Shopify and Peoplevox (preferred but not essential).

• Competitive Salary
• Performance Bonus Scheme
• 25 Days Annual Leave (+ Bank Holidays)
• Staff Discount
• Private Healthcare (upon passing probation)
• Death in Service Benefit (upon passing probation)
• Quarterly Free Product
• Employee Assistance Programme
• Access to YuLife App (wellness and rewards platform)

This is a fantastic opportunity for someone looking to grow their career in logistics and wholesale operations within a supportive and evolving company. If you thrive in a collaborative environment and are passionate about delivering great service, we’d love to hear from you.