Bid Coordinator

Equans Manchester, England, United Kingdom

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Equans are recruiting for a Bid Coordinator to be based in Didsbury, Manchester. This is a permanent full-time role working 37.5 hours per week. On offer is a salary circa £32k and benefits package.General Overview

To provide high-quality coordination and production support across the end-to-end bid process and associated business development activity, helping the P&C North business units to secure new work in line with the Business Plan.

• Coordinate and support the production of bid submissions, including Expressions of Interest (EOIs), Selection Questionnaires (SQs) and Tenders (ITTs), taking the lead on SQ submissions as appropriate.
• Prepare and maintain bid templates, document structures, submission plans and formatting/quality standards.
• Produce and format bid documents and supporting materials (e.g., interview presentations, capability documents, customer packs, internal bid-launch communications).
• Ensure submissions are compliant, complete and consistently branded, with excellent attention to detail (version control, file naming, pagination, proofreading, packaging).
• Maintain and update company information for frameworks and annual refresh submissions.
• Coordinate the bid clarification process; log and submit clarifications, track responses and distribute updates promptly to the bid team.

• Monitor contract notice portals (including Locarla/OJEU/Find a Tender and client portals) for relevant opportunities and alerts.
• Prepare and issue Bid/No Bids matrixes and emails for any new opportunities with the support of the Head of Bids, Bid Managers and Directors, Monitor, chase and ensure decisions are correctly documented.

• Maintain an up-to-date bid library to improve speed, quality and consistency of submissions.
• Collate and manage bid collateral including:
  • Project data sheets (including site visits where required)
  • Case studies
  • Image library
  • Client quotes/feedback
  • Awards & accreditations
  • CVs and skills profiles
  • Best practice materials (regional and group-wide)
• Prepare and publish suitable information/case studies to the Knowledge Hub.

• Monitor and triage the bid team shared inbox, responding or routing requests appropriately and professionally.
• Process Evison requests and raise contract numbers in line with internal requirements.
• Support the Business Development Coordinator to ensure CRM data within Salesforce is accurate, complete and kept up-to-date.
• Build effective working relationships with estimating, pre-construction, operational teams and other bid teams to ensure smooth information gathering and sharing.
• Provide flexible administrative and production support to bid team members as required during peak periods.

• Support bid development through targeted research into:
  • specific tenders and client organisations
  • projects/contract opportunities of interest
  • long-term pipelines and early-stage prospects
  • procurement developments, methods, and relevant legislation/rules
  • competitor activity and successes
  • best practice from other regions / group functions
• Attend relevant exhibitions, conferences and training to stay current and bring insights back to the team.

• Internal:
  Head of Bids and Bid team, Business Development Coordinator, Estimating, Pre-construction, Operations/Delivery teams, Marketing/Communications, other regional bid teams.
• External:
  Client portal/helpdesk contacts, framework administrators.

• Pension Scheme
• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• 24/7 Employee Assistance Program and access to mental wellbeing app
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.

• Experience supporting bids and/or producing professional documentation to a high standard.
• Strong organisation and planning skills; ability to manage multiple deadlines in parallel.
• Excellent written communication and stakeholder engagement; confident liaising at all levels.
• High attention to detail (formatting, consistency, proofreading, version control).
• Strong IT capability and document production skills (e.g., advanced Word formatting and document design/production tools; including InDesign where required).
• Proactive, collaborative approach with a “can do” mindset; thrives in a team environment.

• Experience of working with CRM systems such as Salesforce.
• Experience monitoring tender portals / public procurement notices and managing clarifications.
• Experience of knowledge management (case study libraries,…