Proposals Assistant Manager

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PKF Littlejohn is one of the leading challenger firms in the UK with offices in London, Leeds, and Manchester. We are also an active member of PKF Global, an international network of legally independent accounting firms that gives us an on‑the‑ground presence in 150 countries with access to more than 20,000 professionals across 440 offices worldwide.

We provide a full range of audit, accountancy, tax, and advisory services. Our reputation is built on simplifying complexity, especially with complex clients in fast‑moving, highly technical areas such as insurance, global capital markets, and the not‑for‑profit sector.

Our Infrastructure team applies a forward‑thinking mindset to ensure we have the right tools, technology, strategies, and services in place to deliver exceptional client service and future‑proof our growing business.

We’re looking for forward‑thinking people to join us within Technical & Compliance, Finance, IT, Training, Human Resources, Business Development/Marketing, Legal, and Administration.

Tender best practice

• Champion tender best practice and ensure that this is understood and followed across the firm.

Understanding needs and creating solutions

• Facilitate Go/No Go meetings.
• Conduct research as required to support specific opportunities.
• Ensure that all proposal documents are tailored to the opportunity, accurately reflect a detailed understanding of the business and its needs, and persuasively answer the question:
  Why PKF?

Document creation

• Manage the creation and maintenance of templates for proposal collateral.
• Manage the process to create high‑quality proposal documents and pitch presentations.
• Ensure that all proposal collateral upholds the PKF Visual Identity Standards.
• Liaise with PKF Global worldwide offices to obtain content for joint proposals.
• Coordinate the use of procurement portals.
• Look for opportunities to improve the quality and efficiency of the PKF proposal processes, and make recommendations to enhance the look and feel of proposal documents.
• Contribute to developing the use of technology to support proposal processes and document creation.

Pitch presentations

• Manage the pitch rehearsal process, ensuring that kick‑off meetings and rehearsals are held.
• Coach and rehearse proposal team members, drawing on the expertise of others across the firm to prepare the team thoroughly.
• Create question sets for rehearsal purposes, and actively participate in rehearsals.

Proposals feedback

• Ensure the firm receives quality feedback on the proposals you lead and that the information obtained is shared internally to facilitate continuous improvement.
• Attend and conduct proposal feedback meetings.
• Review feedback on successful proposals gained through the firm’s Client Listening Programme.
• Take on board lessons learned to improve the firm’s proposals process and performance.

Reporting

• Provide information and data to ensure accurate and up‑to‑date reporting of the firm’s opportunity pipeline, including changes to pipeline stage status, and share final proposal documents and presentation decks.

Proposals catalogue and other resources

• Manage and maintain the PKF proposals catalogue and supporting resources, including the CV library and question bank.

People management

• Work with members of the wider BD team who are supporting on proposals.
• Coach client‑facing managers to understand tender processes and develop their proposals and pitch skills.

• Strong written English language skills, an ability to translate technical issues into accessible language, and the skills to write clearly and concisely.
• Strong editorial skills.
• Meticulous attention to detail.
• Well‑organised with a proactive approach.
• A team player, able to rapidly build trust with Partners and other senior people, and challenge them.
• Able to work on multiple projects simultaneously to meet deadlines.
• Have a strong grasp of the Office 365 suite, InDesign and PowerPoint.
• Experience of managing or coaching.
• Experience of working in professional services would be advantageous but is not essential.

Mid‑Senior Level

Full‑time

Other

Accounting