Admin Assistant

Job Summary

The admin assistant will be the initial contact within the business and will maintain all aspects of the administration of the business to help keep it running smoothly.

Hours are approx 20 hours per week over 5 days (Monday to Friday), starting from 1.00 pm until 5.15 pm.

There are opportunities for the right applicant to extend the hours during busy periods.

There are also opportunities to become full‑time if the applicant would like to learn the trade of pearl restringing at a later date.

• Opening and logging the post received
• Preparing quotations for estimates and contacting customers with the quotation
• Responding to emails and Whats App messages
• Taking and making telephone calls from customers
• Preparing invoices using Quickbooks
• Parcelling up and posting parcels using Royal Mail Click & Drop
• Allocating and logging payments received on Quickbooks/Pay Pal and Cash
• Taking payments using Cardnet
• Filing invoices and worksheets
• Preparing and sending End of Month Statements
• Answering the door to deliveries and customers and dealing with appropriately
• General tidiness of the office (shared duties including the dishes)
• Maintain Stationery levels
• Maintain job noticeboard and reminders noticeboard

• GCSE English & Mathematics
• Experience in Word and Excel
• Experience in Quickbooks