Security Vetting Administrator

About the role

We are looking for a Security Vetting Administrator responsible for the day‑to‑day administration of Security Questionnaire Forms (SQ) and BPSS (Baseline Personnel Standard Service) checks. Managing the security vetting process for both employees and external contractors we are working with.

You will work in our small but busy Security Vetting team and be responsible for the following duties:

• Manage the end‑to‑end process of security vetting for BDP and their subcontractors.
• Requesting and checking employment and education referencing documentation (work, personal and/or character) for all employees, in line with security vetting requirements.
• Conducting Right to Work checks and approving Proof of Address documentation.
• Overseeing the Enhanced DBS process for BDP employees.
• Auditing BPSS documentation for contractors who are working on secure projects with us.
• Ensure information is kept accurate and up to date for vetting renewals and auditing.
• Be the point of contact and provide ongoing support for internal employees and contractors, including security vetting enquiries and requests.
• Developing a deep understanding of complex and diverse clearance processes across our project portfolio.
• Maintaining detailed and accurate clearance information.
• Ensure all vetting requests are dealt with in a timely manner.

BDP is a leading, global, multidisciplinary design practice united by a shared purpose: to design a world that’s built for good. For more than 60 years, we've been solving problems, creating innovative spaces, and pushing the boundaries of what’s possible. From the start, we've been pioneers in the world of design, and our legacy is built on the meaningful, people‑centred places we've brought to life.

We are a diverse, international practice of architects, engineers, designers, and urbanists. We work closely with our clients, users, and communities to craft spaces for living, working, learning, and enjoying life across the globe. With studios spanning the UK, Ireland, Europe, Asia, and North America, our reach is as broad as our expertise. And since joining forces with Japan’s Nippon Koei in 2016, our ability to deliver integrated, impactful design has only grown stronger.

Our work is rooted in creativity, quality, and collaboration. We believe that great design removes barriers and opens new possibilities, all while meeting the demands of a constantly evolving world. Whether we’re designing homes, workplaces, or public spaces, we always put people at the heart of our thinking, ensuring that the environments we create are not just functional, but also inclusive, beautiful, and socially and environmentally responsible.

We’re proud of the places we've shaped and the lives we've touched, and we are committed to continuing our mission of designing a better, more connected world—one that leaves every place better than we found it.

The successful candidate will have the following essential skills and experience required for the role:

• Excellent attention to detail is key – especially for conducting BPSS checks.
• Excellent organisational skills with the ability to prioritise workload and deliver to tight timescales.
• Relevant experience within a similar role / administration office environment would be desirable but not essential.
• Adaptability and a keenness to learn, whilst offering input into ensuring processes are robust to deal with the evolving security vetting landscape.
• Building rapport with internal and external stakeholders to ensure a good working relationship.
• Ability to work closely with Security Vetting specialists in client and other external organisations.
• Proficient in Microsoft Excel, Outlook, Sharepoint, Teams, Word together with good keyboard skills.
• Capable of working in a fast‑paced environment whilst maintaining accuracy and quality.
• Excellent communication skills both verbal and written.

In return, BDP can offer you a wide range of learning opportunities to encourage personal and professional career development. From sponsorship to profession led CPD events, we also offer annual appraisals and a mentoring scheme that is supported by our internal online…