Office Experience Coordinator part time

Why Valtech? We’re the experience innovation company - a trusted partner to the world’s most recognized brands. To our people we offer growth opportunities, a values-driven culture, international careers and the chance to shape the future of experience.

At Valtech, you’ll find an environment designed for continuous learning, meaningful impact, and professional growth. Whether you're pioneering new digital solutions, challenging conventional thinking or building the next generation of customer experiences, your work will help transform industries.

• The work we do and the innovation we drive
• Our values of share, care and dare
• A workplace culture that fosters creativity, diversity and autonomy
• Our borderless, global framework, which enables seamless collaboration

As a Office Experience Coordinator
, you are passionate about creating welcoming, inspiring, and efficient workplace environments where people can do their best work. You bring a can-do attitude, exceptional organizational skills, and a keen eye for detail – ensuring the office runs smoothly and every day feels effortless for the team.

• A people person who loves creating a warm, friendly, and inclusive environment
• A proactive multitasker who takes pride in making things happen behind the scenes
• A team player who enjoys collaborating across departments and supporting others
• A detail-oriented problem solver who spots what needs doing before anyone else does
• Excited by the challenge of turning everyday moments into exceptional experiences

• Be the first point of contact for employees, visitors, and deliveries.
• Ensure meeting rooms, communal areas, and work spaces are tidy, stocked, and ready for use.
• Manage office supplies, stationery, refreshments, and snacks.
• Coordinate building access, contractors, cleaners, and maintenance issues.
• Support facilities management, including liaising with landlords, managing lease-related matters, and monitoring service charges.
• Handle light administrative duties, including post, invoices, and records.
• Assist with onboarding logistics for new starters (desk setup, welcome packs, office inductions).

• Welcome guests and visitors, ensuring a seamless experience.
• Provide general office support for employees and respond to day-to-day queries.

• Support the implementation of health and safety standards in the office.
• Act as a Fire Marshal, First Aider and Mental Health First Aider (certifications desirable but not compulsory – Valtech will support training where required).

• Plan and organize office events, team gatherings, celebrations, and wellness initiatives.
• Collaborate with the Diversity & Inclusion team on company events and initiatives.
• Coordinate catering, meeting logistics, and social activities to foster a positive office culture.

• Excellent organisational and time management skills.
• Previous experience in office coordination, facilities management, or administration.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities to engage with employees, clients, vendors, and visitors.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, PowerPoint) and familiarity with office management systems.
• A proactive and problem‑solving mindset with the ability to work independently and as part of a team.
• A positive, community‑focused attitude with a passion for creating a great office experience.
• Health & Safety, Fire Marshal, First Aid, and/or Mental Health First Aid certifications are desirable but not essential.

Once you apply, our Talent Acquisition team will review your application. If your skills and experience align with the role, we’ll reach out for next steps. Your CV should cover key information on relevant experiences and expertise. We do not require information such as age, gender, marital status, or a headshot in your application. We review all candidates based on skills, experience, and potential.

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