Administrative Assistant

Core Administrative and Departmental Duties

• Liaise with internal and external departments and organisations, dealing with their enquiries and referring on as required.
• Send internal and external post from the department according to departmental and Trust policies and organise the efficient receipt of mail from all locations.
• Undertake and provide a full administration service, including general office duties i.e., completing forms, dealing with incoming and outgoing correspondence.
• Perform data entry and retrieval from databases and core clinical systems.
• Identify discrepancies in patient and specimen details when entered incorrectly. Record and report discrepancies for quality control and audit purposes.
• Provide cover when necessary for all areas of the Cellular Pathology Administrative Team.
• Deal with enquiries via generic  email account, telephone from Clinicians, General Practitioners, Medical staff, other hospitals etc. taking the most appropriate action or referring on where necessary.
• Responsible for the outgoing mailing of all Histopathology reports.
• Responsible for specimen request forms and all associated documentation scanning.
• Deliver slide and block packages for external sources to the courier service pick up point, where applicable. Ensuring an accurate record of where such material is sent, in accordance with departmental standard operating procedures.

Whatever you're looking for in your career, it is all here for you at Manchester University NHS Foundation Trust. With state‑of‑the‑art facilities, you can advance your career in Histopathology, and take your knowledge further. As the largest Cellular Pathology department in the country, we're looking for talented people to join our diverse teams on our Wythenshawe Hospital and Oxford Road Campus sites.

Provide comprehensive administrative and clerical support to the administration team, carrying out general clerical duties. Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe - a great place to shape your career.

With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.

Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.

At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes.

Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.

At MFT, your role matters, your impact is real, and you're part of something bigger from day one.