ADMIN OFFICER

Job Title:

Administrative Assistant / Office Administrator

Job Description:

The Administrative Assistant is responsible for performing a variety of clerical and administrative tasks to ensure the efficient operation of the office.

The role may involve direct interaction with employees, clients, or suppliers and ensures that day-to-day office functions run smoothly.

• Office Management:
  • Oversee general office operations, including maintaining office supplies, coordinating office maintenance, and ensuring a clean and organized office environment.
  • Schedule and coordinate meetings, conferences, and appointments.
  • Manage office equipment and ensure functionality.
• Clerical Tasks:
  • Answer phone calls, direct inquiries, and take messages as needed.
  • Prepare, process, and file documents, reports, and correspondence.
  • Handle incoming and outgoing mail and email.
• Data Entry & Record Keeping:
  • Maintain and update company databases, filing systems, and digital records.
  • Prepare reports, presentations, and other documents as needed.
  • Monitor and manage office inventory and order supplies when necessary.
• Customer Service:
  • Greet visitors and clients, assist them with inquiries, and direct them to appropriate departments or individuals.
  • Maintain a professional demeanor while handling client concerns or issues.
• Accounting & Financial Support:
  • Assist with invoicing, billing, and expense tracking.
  • Process purchase orders and receipts.
  • Help with the preparation of financial reports or documentation as requested.
• HR Support:
  • Assist with onboarding new employees, including coordinating orientation and ensuring all required paperwork is completed.
  • Maintain personnel files and handle confidential information appropriately.
• Project Assistance:
  • Assist management with organizing and executing special projects.
  • Track project progress and deadlines, ensuring timely completion.

• Education:
  
  High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Experience:
  
  Previous office or administrative experience is a plus.
• Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team.
  • Detail-oriented with strong problem-solving abilities.
  • Ability to maintain confidentiality and handle sensitive information.

Office-based with standard working hours (usually 9 AM to 5 PM).

Occasional overtime may be required depending on office needs or projects.

Job Types: Full-time, Permanent.

Pay: £20,112.00-£21,840.00 per year.

Benefits:
Company events Free parking On-site parking.

Schedule:

8 hour shift Monday to Friday.

Education:

Bachelor's (preferred).

Experience:

Customer service: 1 year (preferred) Administrative experience: 1 year (preferred).

Language:
English (preferred).

Licence/Certification:
Driving Licence (preferred).

Work Location:

In person.

Preferably:
Polish and English language speaker Reference  Officer