Senior IP Records Administrator

Senior IP Records Administrator

Department: Records

Employment Type: Permanent - Full Time

Location: Any office location

We are now looking for an experienced and enthusiastic Senior Records Administrator to join Appleyard Lees. As part of the Records team, this role supports the Records Manager and Records Paralegal and works closely with teams across the firm, contributing to overall operational efficiency and effective service delivery.

This position is hybrid working, and can be based at any of our offices - Leeds, Manchester, Halifax or Cambridge.

• Ensuring the internal deadline docketing system is consistently up to date, proactively flagging errors, and generating monthly completion deadline reports as required
• Dealing with incoming official correspondence, drafting reporting emails for various official communications as well as correspondence to local teams
• Running regular completion deadline reports, as well as checking expiry and case closure reports
• Supporting the organisation and maintenance of original document storage, including responding to team and client requests for document or grant certificate retrieval
• Assisting with the monitoring and processing of team inboxes, as well as assignment and recordal requests as needed
• Contributing to the creation, maintenance, and improvement of team process guides, and providing training and guidance to Records Administrators
• Collaborating closely with the Records Manager and Paralegal and providing cover for the Administrator role when needed

• Proven experience working within an Intellectual Property firm
• Exceptional attention to detail, with a diligent and self-motivated approach
• A fantastic communicator at all levels
• Strong IT Literacy, with database management knowledge
• Excellent organisational and prioritisation skills, with the ability to work well under pressure
• CIPA / CITMA qualification desirable, but not essential
• The ability to work well independently as well as within a team

We pride ourselves on being small and friendly enough for you to get to know everyone – but big enough to offer you great career prospects. At Appleyard Lees, you won't feel like a number or just another cog in the wheel. We understand everyone is individual and offer a friendly and supportive place to work and learn.

We also offer:

• 34 hour working week, Monday - Friday
• Agile working
• A supportive and friendly place to work and learn
• Annual salary review
• 25 days annual leave + bank holidays
• Holiday Purchase Scheme
• Salary Exchange
• Life assurance
• Healthcare Cash Plan & Wellbeing App
• Group Income Protection
• Long Service Milestones
• Social outings
• Vouchers on Christmas, Birthdays and Special Occasions
• Charity events