Accounts Payable Specialist

Responsibilities

• Invoice processing:
  Review and process supplier invoices in the ERP system;
  Ensure invoices are matched with purchase orders and goods receipts where applicable;
  Verify accuracy of invoice details and coding;
  Resolve invoice discrepancies with Procurement or business stakeholders.
• Payment processing:
  Prepare and validate payment proposals;
  Ensure payments are executed according to company policies and payment terms;
  Coordinate with Cash Operations on payment runs and bank files.
• Vendor account management:
  Reconcile vendor statements and resolve differences;
  Respond to supplier inquiries regarding payment status;
  Maintain accurate vendor account balances.
• Accounting and close support:
  Support month-end close activities related to AP;
  Assist with accruals and expense recognition where required;
  Ensure AP-related balances are reconciled and documented.
• Controls and compliance:
  Follow established AP procedures and internal control requirements;
  Ensure compliance with SOX controls and company policies;
  Maintain proper documentation for audit purposes.
• Process improvement:
  Identify opportunities to improve efficiency and reduce manual work;
  Support initiatives related to automation and ERP harmonization;
  Contribute to standardization of AP processes across systems.
• Other assigned tasks.

• Invoice processing accuracy and timeliness
• Vendor inquiry resolution time
• Payment execution accuracy
• Number of invoice discrepancies
• Compliance with internal controls
• Contribution to process efficiency

• Knowledge &
  
  Skills Required:
  
  Languages:
  
  English (proficiency level) plus one other language preferable (German)
• Operational:
  Invoice processing, vendor reconciliation
• Systems: ERP transaction processing
• Controls:
  Compliance, documentation discipline
• Collaboration:
  
  Vendor and stakeholder communication
• Efficiency:
  Process improvement mindset

• Bachelor's or Master's degree in Accounting, 2-5 years of experience in Accounts Payable or finance operations
• Experience working with ERP systems (SAP, Oracle, JDE or similar)
• Experience in multinational or shared services environments preferred
• Basic accounting knowledge
• Strong attention to detail and organizational skills