Office Work Order Coordinator Plant Operations

Description

Introduction

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:
Office Work Order Coordinator Plant Operations Catholic Medical Center

Catholic Medical Center offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free Air Med medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn More About Employee Benefits

Note:

Eligibility for benefits may vary by location.

We are seeking a(an) Office Work Order Coordinator Plant Operations for our team to ensure that we continue to provide all patients with high quality, efficient care. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!

The Office/Work Order Coordinator manages and performs diversified administrative duties for the Directors of Facilities Management, Environmental Services, and Clinical Engineering. This role involves processing work requests, maintaining data in the CMMS system, managing office functions, and providing support for various departmental activities.

• Manage and process work requests, assigning them to appropriate technicians.
• Enter and maintain work order data in the CMMS system and generate reports as requested/needed.
• Manage office functions, including serving as the first point of contact and maintaining office systems.
• Maintain financial and budget information, tracking invoices and purchase orders.
• Coordinate parts ordering and receiving, as well as service contracts.
• Dispatch by telephone, radio or pager appropriate maintenance technicians, including contracted vendors as applicable.
• Gather and organize information from a variety of sources to assist professional staff in the administration of Joint Commission Environment of Care and Life Safety programs.
• Serve as first point of contact for visitors and vendors, arrange for badges and keys, respond to requests for information, maintain office systems, prepare correspondence, and monitor logs of items requiring actions.
• Create memoranda, policies, departmental manuals, and forms.
• Perform data entry, word processing, filing and photocopying duties.
• Collect, open, screen, and disseminate incoming mail. Prepare outgoing mail.
• Manage departmental payroll information and employee weekend/holiday/on-call schedules.
• Assist the department Directors in rolling out and tracking benefits and programs for individuals within the department, including but not limited to uniforms, training, safety appointments, and the like.
• Supervise assigned data entry personnel.
• Provide training as necessary.
• Track and post invoices and purchase orders within the hospital computerized system, and track expenditures in a variety of accounts within the department.
• Provide reports and information for budgetary purposes.
• Process all invoices for materials and services received by the department, preparing appropriate receiving reports and obtaining authorization to pay the invoices.
• Investigate and reconcile discrepancies in invoices.
• Forward all invoices with appropriate documentation to the business office for processing.
• Schedule meetings, prepare agendas, attend…