Legal Assistant - Litigation

Overview

Job Description The Litigation Legal Assistant will be responsible for managing day-to-day administrative needs effectively and efficiently in the fast-paced environment of this amazing company known for its uniquely positive office culture. The successful candidate will be a proactive professional with exceptional organizational skills, excellent written and oral communication skills, able to exercise the utmost discretion and possess a positive, can-do attitude.

The position requires someone who is highly organized and able to support, manage and facilitate the needs of the busy team of professionals.

Job Description The Litigation Legal Assistant will be responsible for managing day-to-day administrative needs effectively and efficiently in the fast-paced environment of this amazing company known for its uniquely positive office culture. The successful candidate will be a proactive professional with exceptional organizational skills, excellent written and oral communication skills, able to exercise the utmost discretion and possess a positive, can-do attitude.

The position requires someone who is highly organized and able to support, manage and facilitate the needs of the busy team of professionals.

• Actively manage complex schedules, agendas, Zoom meetings, calendars, travel, contact lists, and files
• Compose memos, letters, business agreements, closing documents, and other correspondence to internal and external audiences, as requested
• Perform a variety of administrative functions, including opening of new matters and conflicts
• Manage proforma and billing activities for attorneys working closely with finance department
• Work closely and effectively with assigned professionals to keep them well informed of upcoming commitments and responsibilities, schedule changes, and preparation needed for meetings, following up appropriately and anticipating needs
• Manage day-to-day workflow while juggling multiple priorities simultaneously
• Calendars court deadlines on attorneys’ calendars as well as the firm’s Case Management system
• Prepares filings with state and federal courts and agencies
• Prepare presentation materials for meetings using MS PowerPoint, Word, and Excel, as and when requested
• Responsible for attorney annual license renewals and for filing, monitoring and confirming attorney annual CLE compliance with regulatory authorities
• Quickly identify, prioritize, and resolve problems of a varying nature with minimal direction provided
• Office setting and computer-based work
• Ability to lift, push, and pull up to 15 lbs
• Sit/stand for extended periods of time
• Teamwork and collaboration
• Reliable attendance in the office

• 3+ years of litigation experience
• Tenacious in meeting deadlines with a strong sense of timeliness, decision-making, and good self-management discipline
• Technologically savvy; highly proficient, expert knowledge of Microsoft Office Suite 365
• Excellent written and verbal communication skills
• Superior people/interpersonal skills
• Keen ability to communicate and collaborate effectively with employees at all levels of the organization and with firm’s clients
• Work discretely with confidential information
• Must be proactive, accountable and have excellent judgment
• Detail-oriented and able to work in a fast-paced environment while making very few errors
• Must be adaptable to change and remain calm under pressure

• Hybrid work environment (three days in the office – Wednesday anchor day)
• Excellent medical, dental, and vision insurance
• Group life and disability insurance
• Financial wellness program
• 401K employer match and profit sharing
• 23 days PTO in the first year of employment
• 11 paid holidays
• 16 weeks paid parental leave
• Mobile data reimbursement
• Free parking