Account Billing Coordinator

Overview

OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S. With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year.

OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program. Come join us! For more information visit  and follow us on Linked In.

As an Account Billing Coordinator, you’ll play a key role in managing daily accounting tasks, supporting invoice processing, and ensuring the accuracy of invoices before submitting to customers. You’ll work closely with team members across departments and business units, providing essential support to our team. This position is ideal for someone who thrives in a fast-paced environment, loves digging into details, and enjoys being part of a collaborative group.

• Invoice Management:
  Create and distribute invoices to clients, ensuring they align with contractual terms and service records.
• Payment Tracking:
  Monitor payments from clients, apply them to corresponding accounts, and reconcile any discrepancies.
• Client Communication:
  Act as the primary contact for client billing inquiries, resolving disputes and providing information professionally.
• Accounts Receivable Maintenance:
  Maintain and update accounts receivable by ledgers and client billing files to ensure data accuracy.
• Aging Reports:
  Monitor aging reports and proactively follow up on overdue accounts to facilitate timely payment collection.
• Collaboration:
  
  Work with internal departments to verify that all billable services and products are captured and recorded correctly.
• Financial Reporting:
  Assist in preparing regular financial reports, including accounts receivable summaries for management review.
• Month-End Closing:
  Participate in month-end closing procedures by ensuring all billing activities for the period are completed and reconciled.

• 5+ years of experience in an accounting or bookkeeping role preferred.
• Strong understanding of basic accounting principles and financial processes.
• Proficiency in Microsoft Excel
• Exceptional attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information with confidentiality.
• Strong problem-solving abilities and willingness to take initiative.
• Petroleum industry experience a plus

• 10 Paid Holidays
• Flexible Time Off
• 401(k) Company Match
• Health, Dental, and Vision Insurance
• HSA and FSA
• Disability & Occupational Accident Insurance
• Company-Paid Life Insurance Policy
• Employee Assistance Program (EAP)
• World-class paid training program for you to learn the skills for long term career success.