Admin Transportation Support

Category/Area of Expertise: Supply Chain Services
Job Requisition: 472513
Address: USA-CT-Manchester-1339 Tolland Turnpike
Store Code: DC Manchester CT (7238927)

• Coordinate and compile reports for backhauls, fleet for hire (to include CA runs), mixing center, and transfers for Inbound Scheduling Network as needed.
• Monitor loads for each distribution center to minimize empty miles, out of balance lanes and coordinate with logistics and buyers to minimize out of stock conditions.
• Obtain trailer numbers from suppliers to key for backhauls in YMS prior to arrival at DC.
• Check Manhattan for unplanned orders and CAMS for failed loads.
• Check morning report for fleet shipments zero cost due today and forward.
• Set up daily load sheet.
• Assign Pos to the routes going out of the warehouse.
• Deadhead backhauls from the CAMS board for the next day.
• Communicate with other DC's for next day receipts/deliveries.
• Backhaul late tracking to original due date.
• Check for any "early" produce PO's and notify buyer.
• Start next day PO's.
• Ensure multiple DC loads are separated and assigned.
• Add backhauls off stores when loads are in CAMS.
• Run and review the Backhaul Imbalance Report used to forecast loads.
• Reporting to Accounts Payable with reconciling of billing for vendor detention and preparation of freight bills were applicable.
• Handle phone calls from store personnel, vendors, and other partnerships regarding service issues & special requests.
• Serve in dispatch and payroll roles as needed.
• Perform daily dispatch audits to ensure fairness with driver miles and load routes.
• Responsible for processing driver payroll as needed. Verify by using trip pay sheet, dispatch delay report, truck shop delay report, store delay report and all required standard reports.
• Evaluate coordination of loads to ensure efficient and timely loads deliveries to our stores.
• CA Loads:
  Monitor board and secure profitable/acceptable for hire loads. Coordinate PO's off CA runs. Update load board during transport. Provide required documents to broker for payment. Accurate record keeping for costs, loads, reporting, etc.
• Trainer for office staff on dispatch, backhaul and payroll functions.
• Systems administrator, educator and coordinator of technical support, trouble shooting and upgrade testing as well as enhancement recommendations with ROI.
• Work with Corporate Fleet manager, with trailer inventory, utilization , tractor replacement, trailer non-movement reporting, and trailer tracking.
• Work with other departments within the facility to achieve and maintain overall production standards.
• Ensure compliance with company standards in the areas of accuracy, safety and productivity.
• Some overnight travel and willingness to work a flexible schedule.
• Any other duties assigned by leadership.

• Able to work in a warehouse environment with varying conditions (i.e. cool temperatures, concrete floors, powered industrial trucks).

• Familiarity/experience in a transportation environment.
• Knowledge of DOT and Federal Motor Carrier Safety Regulations along with Transportation Logistics.
• College degree or equivalent work experience and/or training in the transportation industry.

• Excellent customer service, communication, verbal and written skills.
• Able to meet production standards set by the company.
• Able to stand and/or sit for long periods of time.
• Able to read and understand written and numeric product identifiers.
• Able to handle multiple tasks.
• Must be able to work needed schedule to perform assigned duties. Including weekends, nights and overtime.
• Highly motivated self-starter and team player with strong attention to detail and the ability to prioritize multiple tasks in a fast-paced environment.
• Able to use personal computer for data entry and research purposes.
• Experience with Microsoft Suite:
  Word, Excel, PowerPoint, Email, etc.