Accounts Payable Specialist

Energize your future by joining our team at Northern Virginia Electric Cooperative (NOVEC)! NOVEC's mission is to create value for its members, employees and communities by providing safe, reliable electricity and quality products at competitive prices.

NOVEC is a locally owned electric distribution system headquartered in Manassas, VA. NOVEC provides reliable electric service to more than 180,000 homes and businesses in Clarke, Fairfax, Fauquier, Loudoun, Prince William and Stafford counties, the City of Manassas Park, and the Town of Clifton. NOVEC's service reliability is the best in the region with a 99.99% average system reliability.

As a leader on the high-tech frontier, NOVEC is using proven, cost-effective technology to improve productivity and reliability, reduce expenses, and increase cybersecurity – a national priority. Today’s technology includes what the industry calls "smart grid", as well as fiber optics, and mobile workforce.

Supports finance operations by managing all aspects of vendor payments, expense processing, and AP reporting. This role ensures the accuracy and compliance of financial transactions related to utility operations, maintenance, capital projects, and regulatory reporting. The ideal candidate brings strong attention to detail, knowledge of utility accounting practices, and experience working with large vendor networks and project-based expenditures.

Other related duties may be assigned. An individual must be able to perform each essential duty satisfactorily and effectively. Reasonable accommodation may be available to enable individuals with disabilities to perform essential functions.

• Invoice Management:
  Support accounts payable clerks in review, verification, and processing of vendor invoices.
• Payment Processing:
  Serve as a back up to accounts payable clerks in preparing check runs, ACH payments, and wire transfers in accordance with company policies.
• Purchase Order Reconciliation:
  Support accounts payable clerks/serve as a back-up in matching invoices to purchase orders, work orders, and receiving documentation; investigate discrepancies with procurement and field teams.
• Vendor Relations: 1099 set-up, review and reporting. Serve as the primary point of contact for vendors, contractors, and consultants, ensuring timely and accurate payment resolution.
• Regulatory Compliance:
  Ensure AP transactions align with utility accounting standards, RUS chart of accounts, and internal audit controls.
• Reporting & Reconciliation:
  Maintain AP aging reports, 1099 files, reconcile credit card vendor statements, and assist with month-end and year-end close activities.
• Documentation & Recordkeeping:
  Maintain organized and auditable AP records consistent with company retention policies.
• Process Improvement:
  Identify and implement process enhancements to streamline AP workflows and improve accuracy.
• Cross-Functional Support:
  Collaborate with Engineering, Operations, and Procurement teams to ensure proper expense coding.
• Other duties as assigned:
  Support the accounting department in other areas.

• Associate's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Two (2) or more years of accounts payable experience.
• Strong Excel and data management skills.
• High attention to detail and accuracy.
• Excellent communication and organizational skills.
• Experience with electronic invoice management and workflow automation systems is preferred.

• Ability to manage multiple priorities and meet deadlines.
• Demonstrated ability to function independently in a multi-task environment, as well as part of a team.
• Demonstrated knowledge of all company policies and procedures as well as all applicable federal, state, and local laws.
• Demonstrated knowledge of generally accepted accounting principles and mathematical skills.
• Demonstrated proficiency with general computer operation, Microsoft Office applications and accounting systems.
• Demonstrated ability to communicate effectively and efficiently with all levels within the organization.
• Demonstrated ability to anticipate and meet rapidly changing customer and business needs by quickly refocusing and realigning strategic and operational direction.
• Demonstrated time management, detail orientation, and organizational skills.

• Competitive salary and incentive plan
• Premier health benefits, including an onsite wellness center
• Survivor and disability benefits
• 401(k) retirement plan with a 4% base salary match and an additional match of your contribution at a rate of 50% up to the first 12%
• Life insurance
• Vacation, Sick and Holiday Leave
• Educational Assistance
• Annual Company Events

If you're ready to take the next step towards advancing your career, apply today! NOVEC is an equal opportunity employer and participates in E-Verify. We do not provide sponsorship for this position.