Corporate Secretary

Role Purpose

The Corporate Secretary / Board Secretary supports the effective functioning of the Board of Directors and its committees. The role ensures high standards of governance practice, facilitates Board and shareholder processes, and supports the Board in safeguarding the company’s public benefit purpose. The position serves as a key coordination and liaison point between the Board, management, and shareholders.

• Coordinate and organize Board and Committee meetings, including schedules, agendas, and logistics.
• Prepare, compile, and distribute Board papers and reports in a timely manner.
• Record, maintain, and archive accurate minutes, resolutions, and Board decisions.
• Track Board actions and follow up on agreed outcomes.
• Support Board induction and ongoing Board development activities.

• Maintain corporate records, Board documentation, resolutions, and meeting archives.
• Ensure secure, organized, and confidential management of governance documents.
• Facilitate access to Board information for Directors and authorized stakeholders.

• Assist the Board in monitoring and protecting the company’s public benefit purpose.
• Coordinate preparation of benefit-related reports or disclosures as directed by the Board.
• Support alignment of Board discussions and decisions with the company’s benefit objectives.

• Draft, review, and update Board-level governance documents, including:
• Board Charter
• Code of Ethics & Conduct
• Conflict of Interest Guidelines
• Support consistent application of approved Board policies and procedures.

• Act as a trusted point of contact for the Chair, Directors, and senior management.
• Support Annual and Extraordinary General Meetings, including notices, agendas, and documentation.
• Record and maintain shareholder decisions and meeting outcomes.

• Strong understanding of Board governance and corporate secretarial practices
• Excellent organizational, coordination, and documentation skills
• High level of discretion, integrity, and professionalism
• Ability to manage senior stakeholders and sensitive information
• Strong written and verbal communication skills in both English and Arabic

• Bachelor’s degree in Business Administration, Law, Governance, or a related field
• Professional certification in corporate governance or board secretarial practice is preferred
• 5–10 years’ experience supporting Boards or senior leadership teams
• Proven experience in Board administration and governance coordination