Audit Coordinator

Core Responsibilities
1. Ancillary duties

• Support Audit team to liaise audit engagement formal meetings and ensure participants are informed of meeting dates and times, and have the necessary information (e.g., kick off meetings, closing meetings…etc).
• Act as the point of contact to all co-sourced and outsourced audit engagements and ensure proper tracking and gathering on information needs.
• Align the division’s policies, procedures, and practices continuously with the Group and advise Chief Internal Audit Officer (CIAO) on the required revisions.
• Make logistical and administrative arrangements for scheduled Audit Committee (AC) meetings and manage information submission via Board Management System.
• Design, conduct, and analyse client satisfaction surveys and recommend quality improvement action plans.
• Organization of the annual audit calendar and assist Audit Managers/Leads in proposing engagement dates with consideration of client availability and planned leaves.
• Support the external auditors and the regulators in gathering all internal audit and Audit Committee related information.
• Track internal audit engagement overall progress including timelines, documentation’s completion and inform CIAO of early warning signals of anticipated delays or matters affecting the achievement of the annual audit plan.
• Assist in audit engagements where applicable and if required.

• Establish, maintain and revise filing and recordkeeping system. Classify, sort and file correspondence, articles, records, and other documents.
• Assist in the preparation of departmental presentations, dashboards, and reports as guided by the CIAO.
• Continuously update and report internal audit performance metrics making use of infographics and data visualization tools.
• Coordinate and maintain minutes (when required) for internal meetings and departmental meetings.
• Establish compliance checklists for Audit Committee charter, Internal Audit Charter, Internal Audit regulatory requirements and assist the CIAO in monitoring and tracking compliance.
• Produce periodic open issues reports for CIAO, CEO, Group CIAO, AC, and proactively follow up with audit clients on issues approaching set deadlines.
• Collect, monitor, and provide information on compliance of audit resources with annual training plans, leaves, and professional certifications.
• Circulate AC motions and resolutions, and report periodic information on the AC and IA activities to the Board Secretary as required by the Board, AC, and Internal Audit Charters.

• Review and proofread memos, correspondence, reports, and other material prepared by others for the CIAO’s signature.
• Maintenance of the CIAO calendar and supporting him/her in prioritizing tasks, scheduling meetings, follow ups, and meetings’ information preparation.
• Greet and screen visitors, customers, and other people important to the bank. Exercise tact, judgment, and initiatives to determine those who can be handled by subordinate staff.
• Answer telephone calls in the absence of the Division / Department head. Refer callers to other staff members or offices as determined appropriate, take messages, and makes tentative appointments as needed.
• Gather periodic audit plan surveillance from all internal and external sources on a quarterly basis.
• Keep the CIAO abreast of divisional projects and initiatives status and aid in their completion.
• Perform any other related duties as required and seen appropriate to the respective department function and area of responsibility.