Legal Secretary

Are you an organised, people-focused Legal Secretary who loves being the calm, capable person that keeps everything moving?

Our client is a respected legal firm based in Malton, known for delivering high-quality advice with a truly personal approach. They’re now looking for a Secretary to support their Wills & Probate team, a department where empathy, accuracy and professionalism really matter.

Legal experience is preferred but not essential. If you’ve worked as a secretary/administrator in professional services (accountancy, finance, property etc.) or within medical/NHS settings and you’re confident handling sensitive information, they’d love to hear from you.

What the Legal Secretary job involves

This role is supporting fee earners and ensuring files progress efficiently and compliantly. Duties will include:

Producing and amending legal documents and correspondence (digital dictation/audio typing and copy typing)

Preparing probate and estate administration documentation, forms and client packs

Opening, maintaining and closing files in line with firm procedures (including onboarding and AML checks support)

Managing fee earners’ diaries, appointments, meetings and client communications

Dealing with incoming calls and emails, taking accurate messages and handling queries professionally

Document management: scanning, saving, filing, bundling and ensuring version control

Liaising with clients, executors, beneficiaries, third parties and other professionals

Supporting billing, time recording, matter administration and general file housekeeping

Assisting the team to meet deadlines and ensure matters move forward smoothly

Skills required

We’re looking for someone with a strong admin / secretarial foundation and the right mindset. Ideally, you’ll be:

Warm, professional and confident with clients (often at sensitive times)

Highly organised with excellent attention to detail

Comfortable prioritising a busy workload and meeting deadlines

A clear communicator with strong written skills

IT confident (Microsoft Office essential; legal case management experience is a bonus)

Discreet and trustworthy with confidential information

Proactive, helpful, and happy to get stuck in

Experience from with a professional services setting

Other information

Monday to Friday, 9am – 5pm (35 hours per week)

Supportive, people-first culture with training and development opportunities

Discounted legal fees

25 days holiday, plus bank holidays

This vacancy is being advertised through KD Recruitment Limited who are operating as an Employment Agency.

Due to the volume of applications we receive if you have not heard from us within 2 weeks, please assume you have not been short listed for this particular role.

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