Facilities Manager

Position Summary

The Facilities Manager is responsible for the overall physical condition, safety, and operational functionality of all Mystic Valley Regional Charter School facilities. This role oversees daily maintenance operations, supervises custodial staff, manages contracted services, and ensures compliance with all applicable state, federal, and local building, health, and occupancy regulations. The Facilities Manager works closely with school leadership, the Nursing Manager (or designee), municipal agencies, and the Archdiocese of Boston to maintain safe, compliant, and well-functioning learning environments.

Facilities Operations & Maintenance

• Oversee the physical maintenance, repair, and upkeep of all school buildings, grounds, and related infrastructure.
• Develop and implement preventive maintenance schedules for building systems including HVAC, electrical, plumbing, and structural components.
• Respond promptly to facility-related issues, emergencies, and safety concerns.

Staff & Vendor Management

• Supervise and support a small team of custodians, including scheduling, training, and performance oversight.
• Manage contracted cleaning services to ensure quality, consistency, and compliance with school standards.
• Coordinate and oversee external contractors for maintenance services, including HVAC, electrical, landscaping, snow plowing, and other specialized trades.
• Review contracts, monitor vendor performance, and ensure work is completed safely, on time, and within budget.

Regulatory Compliance & Health Requirements

• Ensure facilities comply with all applicable federal, state, and local laws and regulations related to building safety, occupancy, and health.
• Work collaboratively with the Nursing Manager or designee to meet building health requirements, including indoor air quality, sanitation, and public health standards.
• Maintain documentation related to inspections, permits, certifications, and compliance reports.

Permits, Inspections & Municipal Coordination

• Serve as the primary liaison with local building departments, fire departments, and health departments.
• Obtain and manage permits, inspections, and approvals as required for maintenance, repairs, and renovations.
• Maintain working knowledge of local ordinances and codes affecting school facilities and occupancy.

Collaboration & Leased Property Coordination

• Work collaboratively with the Archdiocese of Boston regarding facilities located on leased property.
• Ensure coordination and communication regarding maintenance responsibilities, compliance issues, and facility improvements related to leased spaces.

Budget & Planning

• Assist the Assistant Superintendent of Finance and Operations with facilities-related budgeting, forecasting, and capital planning.
• Identify cost-effective solutions and long-term facility improvement needs.

Required

• Proven experience in facilities management, building maintenance, or a related field.
• Experience supervising custodial staff and managing external vendors and contractors.
• Working knowledge of building systems (HVAC, electrical, plumbing) and preventive maintenance practices.
• Experience working with local building departments and health departments, including permits and inspections.
• Understanding of building codes, occupancy requirements, and Department of Health regulations.
• Strong organizational, communication, and problem-solving skills.

Preferred

• Experience in an educational, municipal, or nonprofit environment.
• Familiarity with Massachusetts state regulations related to school facilities.
• Experience coordinating facilities on leased property and working with external property owners (e.g., religious or nonprofit institutions).

• Primarily on-site at school facilities.
• May require availability outside of regular school hours for emergencies, weather events, or special projects (e.g., snow removal, system failures).