Facilities and Grounds Coordinator

Position Overview

The Facilities & Grounds Coordinator supports the maintenance, operation, and overall care of Wolfe's Neck Center's buildings, vehicles, heavy equipment, infrastructure, and grounds. With three miles of road frontage, four miles of oceanfront, over 25 buildings (from modern commercial to historic barns), this role is a hands‑on, team‑oriented position that works closely with full‑time and seasonal staff, as well as volunteers, to respond to daily operational needs across the organization.

This full‑time, year‑round position reports to the Facilities & Grounds Manager. The Facilities & Grounds Coordinator contributes to a safe, well‑maintained, and welcoming campus by performing maintenance, repairs, projects, and emergency response while keeping safety, collaboration, and learning at the forefront of all work.

• Support the maintenance and operation of the Center's physical plant and grounds, including lawn care, custodial services, vehicle maintenance, general maintenance, and small construction or repair projects
• Perform routine, preventive, and deferred maintenance tasks for buildings, infrastructure, equipment, vehicles, and grounds
• Respond to work orders in a timely and coordinated manner
• Assist with campus setup, breakdown, and logistical support for programs, events, and seasonal needs
• Respond to facilities and grounds‑related emergencies as needed, in coordination with the Facilities & Grounds Manager
• Comply with safety regulations and precautions to minimize accidents and injuries
• Maintain accurate records regarding inspections, work orders, and asset management using Maintain
  
  X software
• Work safely and respectfully around guests, children, livestock, and the public.
• Other duties as directed

• Work collaboratively with a team of full‑time and seasonal employees and volunteers in a fast‑paced environment
• Communicate effectively in person and through digital platforms to share updates, coordinate tasks, and support team goals
• Actively seek to learn from others while also sharing skills, knowledge, and best practices when appropriate
• Promote a culture of teamwork, accountability, safety, and respect

• Perform all work with a strong focus on safety and adherence to established policies, procedures, and best practices
• Participate in onboarding and ongoing safety training to help minimize accidents and injuries
• Follow proper procedures for hazardous materials handling and environmental compliance
• Support environmentally sustainable practices related to facilities and grounds operations
• Understand the limits of your knowledge and be ready to ask for assistance

• Communicate facilities, operational, and maintenance needs clearly and promptly to the Facilities & Grounds Manager
• Collaborate with staff across departments to support organizational priorities and program needs
• Document completed work, maintenance activities, and issues as required
• Communicate with visitors, guests, and residents in a professional, and respectful manner

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. If you do not fit this description perfectly but believe that you would be a good fit for this position, please do not hesitate to reach out with questions or apply. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

• Minimum of 2 years professional, hands‑on experience with a variety of trades and skills, including one or more of the following:
  • Vehicle maintenance (especially engine and equipment diagnostics & repair)
  • Landscaping (mowing, weed wacking, tree work, snow removal)
  • Carpentry/construction
  • HVAC
  • Electrical
  • Plumbing
  • Building maintenance
  • Heavy equipment operation
  • Power tool operation
• Interest and ability to regularly seek new skills and enjoy learning from others
• Be able to access and understand information from repair manuals, internet, etc.
• Use team resources to quickly and accurately assess problems and develop solutions
• Ability to work…