Secretary Specialist Supervisor - State Prison, Warren

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Secretary Specialist Supervisor - Maine State Prison, Warren.

Grade 22: $49,233.60 - $70,824.00

Job Class Code: 6587

Open:
January 12, 2026
Close:
January 27, 2026

Maine Department of Corrections (MDOC) is destigmatizing corrections for the betterment of all Maine communities. Through the ‘Maine Model of Corrections’, we promote the safety of our staff, clients and residents while reducing barriers to meaningful rehabilitative opportunities. We facilitate restorative justice practices that equip justice‑involved residents and clients with the skills they need to become contributing members of society, including treatment, education, and job training.

Maine State Prison is seeking qualified candidates for Secretary Specialist Supervisor in Warren. This is an executive level paraprofessional position supporting the Command Staff as well as MSP’s Executive Team by providing advanced administrative support that requires deep knowledge of the processes and procedures of the organization. The role supports the development, implementation, and management of programs and policies at the statewide level.

Work consists of advanced secretarial and paraprofessional support services requiring a proficient knowledge of office processes and administrative functions. Responsibilities require independent judgment, initiative, and decision‑making on complex administrative matters.

We are committed to rebuilding lives and are searching for great team players, with a professional attitude and well‑developed integrity and ethics, to join us in this mission.

• Comply with the requirements of State policies, including those concerning human resource components of security protocols, agency information security and confidentiality policies for state business purposes.
• Develop, recommend, and implement new systems, procedures, or organizational changes to improve organizational efficiency and effectiveness.
• Interpret and implement the policies and decisions of superiors.
• Administer and/or oversee the scheduling system.
• Conduct research on sensitive issues and prepare special reports and/or briefing papers.
• Respond independently to questions and inquiries from public and private sources concerning high‑level and/or sensitive issues and activities.
• Independently compose, review, edit, and/or approve correspondence with letters from the public, staff and residents.
• Liaise between supervisor and internal and external sources on key matters.
• Apply to non‑routine individual cases an explanation and interpretation of applicable rules, regulations, and policies.
• Transmit orders and decisions to proper persons with explanations as necessary; and follow up for compliance, completeness, and timeliness.
• Represent supervisor/program at public meetings, including explaining organizational, program, and/or project goals.
• Implement and comply with human resource laws, policies, procedures, and practices, such as AA/EEO, recruitment, employment, position classification, performance appraisals, training, discipline, contract administration, human resource components of security protocols, agency information security and confidentiality policies, and employee safety to ensure fair and equal treatment of personnel.
• Evaluate employee performance in accordance with State of Maine Performance Management and Appraisal System.
• Coach employees in meeting performance standards.
• Discuss employee complaints/grievances with employee and determine course of action in accordance with applicable policy.
• Initiate, recommend, and/or make hiring, disciplinary, and termination actions.
• Participate in interviewing, selecting, orienting, training, and instructing new employees.
• Plan, assign, instruct, review, and monitor the work of support staff.
• Set and adjust employee work schedule.
• Ensure and monitor employee occupational health and safety.
• De…