Human Resources Coordinator

PVH employment application required. All job offers are contingent upon successful completion of a background check and pre-employment physical. This is a full-time (32 hours per week), hourly, non-exempt, non-union position.

• Ensures open office hours Monday through Friday from 7:00 a.m. to 4:00 p.m.
• Acts as primary receptionist for employees and visitors to the HR office. Handles matters within the scope of the position; refers issues outside scope to the Human Resources Manager.

• Maintains employee records in accordance with standard HR practices and legal requirements.
• Assures security of employee records by screening access to file contents.
• Maintains employee data in the HRIS (Paylocity).
• Maintains necessary data on non-employees, including agency personnel, interns, and students.
• Responsible for scanning and electronic storage of inactive employee records.
• Maintains records of leaves of absence.
• Maintains records related to ETO cash-outs and employee immunizations per CDC and regulatory requirements.

• Supports HR management of workers’ compensation claims and acts as liaison with the carrier’s claims examiner in coordination with the HR Manager.
• Processes First Reports of Injury and reviews Employee Injury Reports for completeness.
• Consults with the HR Manager on all cases.
• Initiates occupational health follow-up for injured employees.
• Maintains communication with injured employees, department managers, and HR leadership to facilitate appropriate work restrictions and return-to-work.
• Maintains OSHA logs as required.

• Maintains internal and external job postings and employment applications.
• Facilitates onboarding processes for new candidates, including:
• Scheduling pre-employment physicals and initiating background screenings.
• Conducting preliminary review of background check results and reporting concerns to the HR Manager.

• Ensures new employees are entered into the HRIS and compensation details are communicated to Payroll.
• Coordinates onboarding, including explanation of benefits and enrollment; verification of licensure, certifications, and immunizations; and distribution of the Employee Handbook and Code of Conduct.
• Notifies the Care Learning system administrator of new hire details.
• Provides follow-up on online benefit enrollments and maintains benefit records.

• Coordinates disability and medical leaves by guiding employees through FMLA and short-term disability processes.
• Tracks leaves of absence for medical, FMLA, injury, and other approved leave types.

• Tracks renewal dates for required licenses and certifications.
• Tracks other required compliance items.
• Provides routine notification to managers regarding upcoming and delinquent items and reports issues to HR manager.

• Prepares payroll change documentation and submits approved forms to Payroll.
• Includes new hires, job or hour changes, corrections, demographic updates, and pay rate adjustments.
• Processes wage changes per labor agreements and administrative directives.

• Facilitates timely processing and review of employee benefit billing.
• Verifies accuracy of bills and confirms receipt of billed services.
• Utilizes carrier systems and HRIS processes to ensure timely benefit changes.
• Submits validated bills for approval and forwards to Accounts Payable.
• Reviews bills against prior periods and budget and reports discrepancies.
• Facilitates wellness, fitness, and student loan reimbursement benefits.

• Acts as support to the HR Manager, anticipates departmental needs, communicates issues requiring leadership involvement, and accepts special assignments.

• Maintains accurate records of education assistance.
• Facilitates loan repayment assistance.

• Participates in committees as assigned.
• Assists with HR-sponsored events and meetings.

• Assists other departments when needed.
• Coordinates job shadows, observers, interns, and students and maintains…