Accounting Coordinator - Scholarships and Restricted Funds

Department:

Office of the Controller

Anticipated

Start Date:

June 1, 2026

Annual Salary:

$42,000.00

Work Hours:

8:00 am - 4:30 pm - Mon - Fri

The Accounting Coordinator - Scholarships and Restricted Funds is responsible for managing and reconciling scholarship accounts and providing support for restricted funds accounting. This role ensures compliance with university policies and federal regulations and maintains accurate financial records. The accountant collaborates with the Financial Aid Office and the Grants Accountant to oversee fund disbursement, prepare financial reports, and provide exceptional service to students and stakeholders.

Key responsibilities include monitoring scholarship budgets, reconciling accounts, and assisting with audits.

• Oversee and reconcile scholarship and restricted fund accounts.
• Monitors scholarship budgets to ensure alignment with scholarship awards and track fund disbursements.
• Perform regular audits of financial aid and scholarship accounts to ensure accuracy.
• Assist in developing overall institutional scholarship budget.
• Resolve discrepancies in student accounts and maintain detailed records.
• Manage and maintain general ledger accounting for all scholarships held at university.
• Work closely with the Financial Aid Office to coordinate fund allocation.
• Prepare financial reports and statements for internal and external audits.
• Provide data analysis to support decision-making in scholarship, aid, and restricted programs.
• Train staff and stakeholders on financial aid, scholarship, and restricted fund policies and procedures.
• Account for all endowment investments monthly. Monitor and inform management for liquidation of investments, if necessary, after scholarships are awarded.
• Reconciles endowment investment statements and analyses, analyses and forecasts trends, reviews investment journal entries.
• Reviews all endowment gift agreements and planned giving instruments, recommends appropriate classification, sets up new endowment accounts.
• Prepare annual Form 1042 and 1042-S for taxable scholarships for international students and analyze tax treaty status by country using specialized tax software.
• Assist Grants Accountant with preparation of billing and financial reporting for grants and restricted funds.
• Maintains files and records of all active restricted funds and awards. Archives historical awards.
• Assist in preparation of Schedule of Expenditures of Federal Awards (SEFA).
• Assists in responding to auditor requests related to annual Single Audit.
• Performs all other duties as assigned

• Bachelor's degree in Accounting, Finance, or related field

• Experience in higher education
• At least one (1) year of accounting-related experience

• Cover Letter
• Resume
• Unofficial Transcripts (official required upon hire)

JSU strives to provide a great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:

• Retirement Plans
  • Alabama Teacher’s Retirement System (TRS)
  • RSA-1 Deferred Compensation
  • 403-B Retirement Annuity (TIAA)
• Health Insurance
  • Medical (PEEHIP)
  • Optional plans: vision, dental, flexible spending plan, dependent care, cancer, and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

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Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.