Disbursements Specialist

Disbursements Specialist - 12 Month Contract

IAA Holdings, LLC (IAA), a Ritchie Bros. Auctioneers company (NYSE: RBA) and (TSX: RBA), is a trusted global marketplace for insights, services, and transaction solutions for commercial assets and vehicles. Leveraging leading‑edge technology and focusing on innovation, IAA’s unique platform facilitates the marketing and sale of total‑loss, damaged and low‑value vehicles. IAA serves a global buyer base located throughout more than 170 countries and a full spectrum of sellers, including insurers, dealerships, fleet lease and rental car companies, and charitable organizations.

Buyers have access to multiple digital bidding and buying channels, innovative vehicle merchandising, and efficient evaluation services, enhancing the overall purchasing experience. IAA offers sellers a comprehensive suite of services aimed at maximizing vehicle value, reducing administrative costs, shortening selling cycle time, and delivering the highest economic returns.

As a global company, our corporate teams support billions of dollars in equipment sales every year. In joining our corporate services teams, you will be ensuring the business runs smoothly in your respective verticals and supporting the overall business to achieve our core objectives. Every day your work will make a difference in the way we run our business and the way customers interact with us.

The Disbursements Specialist is responsible for high‑volume processing of consignment for Canadian and other markets. The primary mandate is to ensure all consignments are paid on time and that appropriate remittance processes and systems are adhered to.

• Prepare consignor files, including review of contract essentials, VAT verification, lien searches, and data entry of banking and supplier information in the Oracle Supplier Maintenance module.
• Prepare seller settlement statements.
• Accountable for preparation of accounting journal entries based on seller statements.
• Review that seller invoices are in accordance with seller settlement statements and ensure payments are made by the Accounts Payable team.
• Prepare sale reconciliation reports.
• Maintain supplier records for all payables: create new suppliers in Oracle, update current suppliers, and merge duplicates.
• Ensure accurate entry of banking information in the Oracle Customer Maintenance module.
• Oversee, request, search, and review public recording documents to determine status of liens filed against property.
• Ensure compliance with organization policies and government regulations.
• Actively contribute to improving procedures with innovative thinking to manage ongoing growth and business challenges.
• Perform other duties as assigned.

• 2–4 years of experience working in an office environment.
• Experience working with ERP systems;
  Oracle is a plus.
• Proficiency with Microsoft Excel.
• Fluent verbal and written communication skills in English.
• Organized, detail‑oriented, and able to multitask in a fast‑paced environment.

Entry level

Full-time

Legal

Construction, Machinery Manufacturing, and Truck Transportation