Administrative Specialist CL

• Locations College Avenue, Orono, ME, 04469, US (On-site)
• Business Unit University of Maine
• Job Schedule Full time
• Regular or Temporary Regular
• Department UM Continuing Education Div
• Bargaining Unit Associated Clerical Office Laboratory Technical Staff of the Universities of Maine (ACSUM/COLT)

Full time, regular, 40 hours per week, 5 days a week. Daily work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m. This position pays $21.09/hour.

Essential duties and responsibilities include, but are not limited to:

• Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials.
• Provides complex administrative support which may include preparing and delivering presentations, maintaining department data, preparing and distributing department documents; performs the duties of assigned staff.
• Reviews and corrects a variety of data, confidential records, and information for the department.
• Organizes and maintains files, including creating and maintaining confidential department/employee/student files; files documents alphabetically, numerically, or by other prescribed methods.
• Tracks a budget, monitors expenditures, and/or performs basic bookkeeping, reporting and/or appropriate payroll tasks.
• Prioritizes and assigns work to assigned staff; monitors the performance of assigned staff; trains staff on work methods and procedures.
• Performs other duties of a similar nature or level.

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world.

More information about UMaine is .

UMaine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.

Required:

• 60 credits or more of higher education or equivalent work experience and training; AND three years of administrative support experience.
• Working knowledge of organizational structure, workflow, and operating procedures.
• Exceptional interpersonal skills and the ability to interact effectively with a wide range of individuals and constituencies in a diverse community.
• Ability to develop good working relationships with faculty and staff.
• Ability to perform complex tasks, prioritize multiple projects, and analyze, summarize and effectively present data.
• Excellent follow-through and ability to direct work to meet deadlines.
• Strong analytical, computer, critical thinking and communication skills, both verbal and written, must be demonstrated.
• Knowledge of Excel/Google Sheets is a must.
• Must maintain confidentiality and have integrity.

Preferred:

• A bachelor's degree or a minimum of 3 years working in higher education or an equivalent mixture of postsecondary education and relevant work experience.
• Experience reporting to a senior administrator.

To be considered for this position you will need to “Apply” and upload the documentation listed below:

Candidates selected to proceed to the final…