Administrative Assistant

Location: Houlton

Description

We are looking to hire an Administrative Assistant that play a key role in supporting property management functions for a short term contract. This will include tenant communication, scheduling, documentation, and general office coordination. The ideal candidate is organized, customer-service oriented, and able to manage multiple priorities in a fast-paced environment. This role is on going and in Houlton, ME.

Key Responsibilities

+ Greet and assist tenants, owners, vendors, and visitors in person and by phone

+ Respond to inquiries regarding available units, maintenance requests, and general office questions

+ Process rental applications, lease documents, renewals, and move-in/move-out paperwork

+ Enter and update tenant information into property management software

+ Coordinate maintenance requests and communicate with vendors

+ Maintain organized digital and physical filing systems

+ Prepare notices, letters, and basic correspondence

+ Handle incoming/outgoing mail and manage office supplies

+ Assist with rent collection tracking and basic administrative record-keeping

Requirements

Previous administrative, office, or customer service experience preferred

Strong communication and interpersonal skills

Proficiency with Microsoft Office (Outlook, Word, Excel)

Ability to learn property management software (training provided)

Strong attention to detail and organizational skills

Ability to handle confidential information with discretion

Reliable, professional, and able to work independently

Talent Match®

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