Administrative Specialist CL- Somerset

Overview

You are the backbone of our team, ensuring everything runs smoothly with your exceptional organizational skills, attention to detail, and commitment to outstanding service. From managing office operations to supporting faculty, staff, and volunteers in their educational programs, research, and outreach, your contributions make a meaningful impact every day. If you thrive in a dynamic environment where collaboration, professionalism, and flexibility are valued, this role is perfect for you!

The Administrative Specialist supports the 4-H Youth Development Program in Somerset County by providing a wide range of administrative and program support services. This position works within established procedures to assist Extension staff with communications, recordkeeping, and day-to-day operations, including the use of online tools such as Word Press, Mailchimp, and social media platforms. The role plays an important part in supporting positive youth development efforts and ensuring the effective delivery of 4-H programs across the county.

This is a regular, part-time position, working 20-30 hours per week. Standard office hours are 8:00 a.m.

- 4:30 p.m.; however, the employee will establish a regular work schedule in consultation with the supervisor and adjust hours as needed to meet program needs. Salary is $19.61 an hour.

Complete Job Description

Cooperative Extension is the doorway to UMaine expertise. For over 100 years, Extension has been putting university research to work in homes, businesses, farms, and communities — in every corner of Maine. These educational efforts focus on the Maine Food System and Youth Development through 4-H programs. In addition to state offices in Orono, there is a network of county-based offices staffed by experts who provide practical, locally-based solutions for farmers, small business owners, kids, parents, consumers, and many others.

Cooperative Extension strives to be an equitable, sustainable, purposeful and enjoyable place to work. We are interested in candidates who can contribute diverse experiences and perspectives to the department and campus.

University of Maine Cooperative Extension in Somerset County connects the University of Maine with local communities by providing research-based education and outreach programs that support youth, families, farmers, and community organizations. Through initiatives such as 4-H Youth Development, agriculture and natural resources education, and community engagement, Extension works to strengthen local capacity, support lifelong learning, and improve the quality of life for Somerset County residents.

Required:

• High school diploma or equivalent (G.E.D.) AND transferable experience, including two years of bookkeeping/clerical/office experience.
• Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks.
• Ability to communicate effectively using oral, written and electronic methods.
• Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software.
• Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results.

Preferred:

• Knowledge of University of Maine Cooperative Extension and its educational programs.
• Knowledge of Zsuites and Salesforce
• Experience working with different audiences and understanding of equal opportunity, affirmative action and civil rights policies.

To be considered for this position you will need to apply and upload the documentation listed below:
1) a cover letter which describes your experience, interests, and suitability for the position
2) a resume/curriculum vitae

Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references.

Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30 p.m. EST on February 20, 2026.

For questions about the search, please contact the search committee chair Danielle Savoy. The successful applicant is subject to appropriate background screening.

The University of Maine System is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability, genetic information,…