Payroll Specialist

Join Day One – Shaping the Future of Data Infrastructure

Day One is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe — and we’re just getting started.

As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure.

If you're passionate about innovation, technology, and growth, we invite you to be part of Day One’s next chapter.



Job Description

The Payroll Specialist ensures accurate, timely, and compliant payroll processing in line with local legislation and Day One’s internal policies. The role plays a critical part in maintaining payroll accuracy, supporting audits, and providing reliable payroll services to employees and management.

This role will be reporting to our Payroll Manager based in KL, Malaysia.

Responsibilities

• EMEA Payroll:
  Manage payroll across multiple Europe countries, ensuring compliance with country-specific labor laws, social security, and tax regulations.
• USA Payroll:
  Process bi-weekly payroll, ensuring compliance with federal, state, and local tax laws.
• Prepare and process monthly payroll accurately and on time
• Manage time and attendance data, overtime, shift work, and leave calculations
• Ensure compliance with labor law, social security, and tax regulations
• Prepare statutory payroll reports, declarations, and submissions
• Manage employee benefits administration related to payroll (health insurance, meal, transportation, etc.)
• Maintain payroll data accuracy in payroll systems (Workday, Deel)
• Support internal and external audits related to payroll processes
• Respond to employee payroll-related questions and requests
• Support coordination related to payroll inputs, shift structures, and employment conditions
• Provide support in union-related processes, including collective bargaining preparations, payroll simulations, and implementation of agreed terms
• Collaborate with HR and Finance teams to ensure data consistency

• Bachelor’s degree in Business Administration, Finance, Economics, or a related field
• Minimum 3–5 years of experience in payroll and personnel administration
• Strong knowledge of labor law, social security, and tax regulations
• Experience with payroll systems (Workday and/or Deel similar preferred)
• Advanced MS Excel skills
• High attention to detail and strong numerical skills
• Strong sense of confidentiality and responsibility
• Ability to work under pressure and meet strict deadlines
• Experience in Finland, Spain, Mexico, USA payroll is a plus