Bilingual Team & Office Assistant

Our client, a well regarded boutique Law firm, who provides comprehensive legal services across various practice areas, is looking for a Team & Office Assistant who will provide essential administrative and operational support.

Responsibilities (among others) include:
Act as a first point of contact between clients and lawyers, handling incoming communications and greeting visitors
Manage lawyers' schedules, coordinating appointments, meetings and travel arrangements
Assist in preparing legal documents, reports and presentations, ensuring accuracy and adherence to firm standards
Maintain and organise client files, records and databases, ensuring confidentiality and compliance with regulations
Support the billing process by preparing invoices, tracking expenses and managing petty cash
General office management duties, including supply management, ensuring office equipment functionality and ensuring work spaces are kept in good working order

Candidates should be bilingual in English/Spanish. Relevant studies as well as a professional level of Microsoft Office/standard Tech is also a prerequisite. Ideally, the candidate will have previous experience in a legal environment (e.g. law firm, consulting or notary).

The ideal candidate will be confident, proactive and always willing to help. They will be able to produce accurate work within time pressures. This person will play an integral role in the team.

Location - Madrid, Castellana
Schedule – 9.00 - 19.00 (Fridays until 15.00)
Salary – Dependent on experience
Contract - Permanent
Incorporation - Immediate

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.

VSS is a recruitment agency committed to merit-based selection and non-discrimination under Spanish and EU law.
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Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position.
Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.
All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.
By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.
Victoria Selection & Search tratará los datos person ales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.
Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.
Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.