Sales Marketing Assistant

Job Overview

Berntsen International is seeking a highly organized, energetic, and motivated Sales & Marketing Assistant to support our growing Infra Marker and core business teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys juggling a variety of responsibilities, and takes pride in helping a sales and marketing engine run smoothly.

• Coordinate presentations and provide sales support materials to internal teams and sales partners
• Track active accounts, deadlines, and follow-up tasks
• Support RFP and bid preparation, including required paperwork and submissions
• Ensure proper payment and billing processes are followed
• Manage contract documentation and renewals
• Assist with coordinating engineering resources for sales support and technical prep
• Identify RFP and bid opportunities across state, federal, and local agencies
• Maintain vendor registrations and certifications with government platforms and prime contractors
• Conduct warm outreach to qualified prospects and assist with early-stage pipeline development

• Manage pre- and post-conference activities, including lead capture and follow-up
• Coordinate trade show logistics, booth materials, and shipping
• Support presentations and joint activities with Esri, HID, and other partners
• Assist with internal and external event scheduling and preparation
• Qualify incoming marketing-generated leads and route them appropriately
• Support analytics and campaign performance reviews
• Assist with content distribution, promotional materials, and customer communications
• Use Salesforce and supporting tools to track pipeline metrics and communicate performance
• Maintain price lists, quote templates, and supporting sales documents in Salesforce
• Provide administrative support for sales systems and process updates

• Associate’s or Bachelor’s degree in Marketing, Business, Communications, or related field
• 1–3 years of experience in marketing, sales support, or administrative coordination.
• Experience with Salesforce or another CRM
• Experience preparing or managing government bids/RFP submissions
• Background or aptitude in sales, business development, or sales coordination
• Experience in event management, vendor coordination, or marketing support is a plus

• Exceptional organization and time management; able to juggle multiple priorities without dropping details
• Strong attention to accuracy and quality
• Highly motivated, goal-driven, and energized by contributing to team wins
• High initiative and comfortable taking charge and moving tasks forward independently
• Strong communication and follow-through across teams
• Ability to learn quickly and adapt to new systems and processes

Medical insurance, Vision insurance, 401(k), Disability insurance.

This is an onsite position in Madison, WI.

Equal Opportunity Employer