Finance Assistant

Overview

Wis Dems is nationally recognized as one of the country’s highest-performing and most pivotal political organizations. During the upcoming election cycle, Wis Dems will drive massive programs to hold Republicans accountable, elect progressive candidates up and down the ballot, and work to build volunteer-led coalitions for the long term. Wis Dems’ work is grounded in inclusion, respect, and empowerment across race, gender, other dimensions of identity, and the rural/suburban/urban divide.

Our work continues year-round, collaborating with partners to build a movement that delivers meaningful change for all Wisconsinites. We seek outstanding applicants who share our values and vision to join the team, help win elections, and build a future where everyone can thrive.

The Finance Assistant is the essential engine room of our fundraising operation. In this entry-level role, you will be the "+right hand" to both the Finance Director and the Call Time Manager, ensuring that our ambitious fundraising goals translate into executed reality. This is a role for an energetic, detail-obsessed operator who is eager to learn the mechanics of political fundraising from the ground up.

You will manage data, support high-stakes events, conduct donor research, and supervise interns, all while working in a collaborative, fast-paced team environment.

You align with our core principles:

As an entry-level position, we’re focused on identifying potential, see below!

• Accountability & Solution-Oriented:
  You take full ownership of your actions and commitments, holding yourself to a high standard and seeing objectives through to completion. When challenges arise, you approach them with a problem-solving mindset, focusing on solutions rather than pointing fingers.
• Collaboration & Teamwork:
  You succeed by working as a team, stepping up to support teammates, and sharing knowledge freely. You actively break down silos by connecting across teams, inviting different perspectives, and staying open to new ideas to achieve shared goals.
• Growth & Adaptability:
  You are dedicated to continuous improvement and challenge yourself to learn and adapt. You proactively seek, offer, and act on feedback with openness and can anticipate potential obstacles to take proactive steps.
• Respect & Inclusion:
  You build strong relationships by treating everyone with kindness, dignity, and trust. You approach interactions assuming positive intent and have the courage to address difficult topics directly and honestly while showing care for others.
• Transparent Communication:
  You communicate openly and honestly to build trust and alignment. You are proactive in setting clear expectations, sharing the "why" behind decisions, and providing timely updates to ensure the right people have the information they need.

• Support the Call Time Manager by conducting deep-dive research on prospective donors and preparing accurate "Call Sheets" for leadership.
• Maintain the integrity of the fundraising database (NGP), ensuring all contributions, contact logs, and donor notes are entered with 100% accuracy.
• Execute daily operational tasks including mail processing, pledge tracking, and donor follow-up correspondence.

• Assist the Finance Director with the planning and execution of fundraising events, including managing guest lists, tracking RSVPs, and staffing registration tables.
• Draft and send donor communications, including invitations, thank you notes, and event briefings.
• Coordinate with external stakeholders (venues, caterers, consultants) to ensure smooth event logistics.

• Manage the department’s internship program, including hiring, training, and day-to-day supervision of Finance Interns.
• Create an inclusive and engaging culture for interns, providing them with meaningful feedback and professional development opportunities.

• Strong organizational skills and the ability to manage multiple deadlines simultaneously.
• Proficiency with Google Workspace (Sheets, Docs) and Microsoft Excel.
• Excellent written and verbal communication skills.
• Ability to work…