Research Administrative Specialist

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Job Category:

Academic Staff

Regular

Research Administrative Spec

The Department of Medical Physics is seeking a Research Administrative Specialist to join our friendly, supportive and exceptional team and provide research administrative support. This position serves as the primary contact for post-award support to faculty, researchers and trainee investigators. This position will support a funding portfolio for the Department of Medical Physics. Responsibilities include working with principal investigators and research staff to budget, monitor expenditures, create projections and reconcile financial data for accounts.

This will include processing and/or approving accounting transactions.

• This position is full or part-time, 80%-100%

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• The work schedule is flexible and will be determined at the time of hire. Business hours are Monday through Friday 8:00am - 4:30pm.

• Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup
• Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met
• Serves as department effort coordinator
• Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management
• May identify funding opportunities and disseminate to principal investigators
• Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
• Maintains and monitors grants and contract budgets

School of Medicine and Public Health, Department of Medical Physics

Medical physics was established as a specialty focus within the University of Wisconsin School of Medicine and Public Health, creating the first and only basic science Department of Medical Physics of its kind in the country. Faculty within the department have a scholarly focus on discoveries and inventions in imaging and therapy systems, that lead to scientific translation into clinical trials or to industrial translation to create products through collaboration or via new venture entrepreneurship.

Medical physics is led by 30 core faculty with 45 affiliate and 14 emeritus faculty members, with many having joint appointments in clinical departments such as Radiology and Human (Radiation) Oncology.

The starting salary for the position is $60,000 annually but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

• Experience or coursework in accounting, business, mathematics, or finance
• Experience interpreting and analyzing financial data and/or experience with research administration in an academic setting
• Effective oral and written communication skills, independent problem solving and analytical skills
• Excellent attention to detail required
• Effective organizational skills as well as a service-oriented approach

Bachelor's Degree Preferred

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