Conference Coordinator- TE

Conference Coordinators plan and manage multiple academic and professional conferences throughout the year, both on and off campus. They collaborate with campus departments and organizers to oversee all aspects of event planning—including registration and website creation, logistics coordination, room diagrams, food and beverage planning, and audiovisual needs—while successfully managing multiple fast‑paced events simultaneously.

40 hours a week. 5 days a week, schedule will vary depending on the conference schedule.

The primary hours will be Monday‑Friday 8:00 - 4:00, with an occasional night and or weekend depending on conference/program schedule. Position is scheduled to last 6 months with possibility of extension based on employer needs.

• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues
• Assists with planning and the creation of promotional materials and resources for events
• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates
• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities
• Monitors and processes event related transactions and event data and records

Wisconsin Union, Conferences and Events
- Conferences and Event Services

$21.00 per hour

+$2.50 per hour Differential, for hours worked from 6pm - 6am

+$0.80 per hour Differential, for hours worked on Saturday and Sunday

• Experience working in Customer Service 6 months or more
• Experience working in Event Planning and/or event management 1 year or more

Click the "Apply" button to start the application process.

Attached a resume and cover letter that includes detailing your experience as listed in qualifications.

Rod Rotar

rod.rotar /

• Relay Access (WTRS): 7-1-1. See  for further information.

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The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin‑Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

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