LTE Sales Coordinator

Job Overview

The Alliant Energy Center in Madison, WI has a vacancy for an LTE Sales Coordinator.

Limited Term Employees (LTEs) are limited to 1,200 hours in a payroll year and are not guaranteed any hours per week.

Note to applicants – for the 2026 budget year, there is a 1% reduction in wages. This is already reflected in the hourly wage above.

As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways.

Applicants from traditionally underrepresented populations including women and racial and ethnic minorities, and persons with disabilities are especially encouraged to apply.

Under direction of the Deputy Director AEC – Events & Guest Services, this classification is responsible delivering an exceptional experience to clients by securing and booking facility usage for events such as: meetings, seminars, trade or consumer shows, concerts, exhibits, fairs, livestock/cattle shows, horse fairs, and other related activities associated with a multi-purpose event venue. This work involves extensive public contact and sales activities.

Performs activities relating to sales booking facility usage for such purposes as meetings, seminars, concerts, trade and consumer shows, exhibits, entertainment events, festivals, livestock or cattle shows, banquets, and other related activities associated with a multi-purpose event venue. Coordinates cooperative sales efforts and materials in association with the exclusive onsite food service vendor, and Destination Madison, as well as other business and community partners.

Performs and prepares proactive sales activities which includes research, sales presentations, facility tours calls and correspondence. Maintains contact with clients during their events to ensure their needs are met. Explains policies, procedures, services, fees, and answer questions relative to facility usage and booking. Meets with client representatives to finalize agreements. Develops and maintains CRM data, including a network of client contacts.

Prepares materials and reports on events and usage to be used to evaluate the achievement of marketing and facility usage goals. Works in cooperation with Event & Guest Services Division staff to prepare price quotations, prepare agreements and negotiate terms of agreements with clients and to ensure overall client satisfaction. Reserves and confirms space usage.

Any combination of education, training and experience equivalent to a Bachelor’s degree from an accredited institution, in Business Administration, Marketing, Journalism (Public Relations) or related field.

Must have a valid driver’s license, or access to reliable personal transportation, or equivalent. Incumbents are expected to attend meetings and assist with events outside the normal work schedule. Must be available to work evenings, weekends and holidays as necessary. In addition, incumbents may be required to attend occasional community meetings and events and travel for sales related meetings, trainings and activities.

Some positions may require a criminal background check which can include fingerprinting due to the nature of the job’s responsibilities. Wisconsin's Fair Employment Law, s. 111.31 – 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position’s responsibilities are substantially related to the applicant’s criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the…