Las Operations Procurement Specialist

Help us change lives

At Exact Sciences, we’re helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you’re working to help others.

Position Overview

The LAS Operations Procurement Specialist I is responsible for the procurement of raw materials, equipment, and services across all areas of Exact Sciences that Service Operations supports; including, but not limited to Research, Development, Operations and Services. This role will support the entire purchase order process until good/service is procured. Other areas of focus include contract management process, financial review process, supply recommendations from approved supplier list, supporting departments in determination of the most suitable product or service to meet their needs and following documented purchasing methods to meet quality and financial requirements.

This role will also be responsible for maintaining delivery dates, communicating changes of delivery schedules to end users, expediting orders and resolving discrepancies in orders and deliveries by working closely with the buyers and third parties as necessary.

Essential Duties

Include but are not limited to the following:

• Support the entire purchase order process, including appropriate documentation, data entry, submission, order expediting, and reconciliation of related issues.
• Identify and communicate changes in schedules and delivery with applicable teams and end users to achieve resolution.
• Prepare reports, metrics, and data summaries, as requested.
• Provide concise and timely communication to internal and external customers.
• Reconciliation of outstanding Purchase Orders including but not limited to working with warehouse personnel, vendors, buyers, and requestor.
• Build and maintain vendor relationships including but not limited to price negotiations.
• Assist the Accounts Payable team with timely resolution and information gathering related to invoicing or quoting discrepancies/concerns.
• Ensure appropriate approvals are obtained in a timely manner to support placement of purchase order.
• Review available reports to determine material supply needs and take appropriate actions to meet those needs.
• Work cross-functionally with teams across the organization.
• Adaptable, open to change, and able to work in ambiguous situations and respond to new information or unexpected circumstances required.
• Work with Supply Chain teams to analyze lead times for accuracy and streamline purchasing strategy.
• Evaluate vendors, maintain, and update vendor information, including contacts, pricing, lead times and services provided.
• Assist in locating and purchasing parts, supplies and materials.
• Perform other related duties as assigned by management.
• Good verbal and written communication skills and customer service oriented with professional interpersonal skills.
• Creative problem-solving abilities.
• Strong attention to detail.
• Proficiency in general business procedures and capable of prioritizing workflow.
• Independent self-starter with positive attitude and above average organizational skills.
• Demonstrated attention to detail and accuracy.
• Ability to frequently and accurately communicate with employees, customers, and vendors in person or electronically.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company’s Quality Management System policies and procedures.
• Regular and reliable attendance.
• Ability to work designated schedule.
• Ability to work overtime as needed.
• Ability to lift up to 40 pounds for approximately 5% of a typical working day.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability to work on a computer and phone simultaneously.
• Ability to use a telephone through a headset.
• Ability to comply with any applicable personal protective equipment requirements.
• Ability to travel 10% of working time away from…