Administrative Coordinator - Engineering; Temporary

About Foremost Farms USA

Foremost Farms USA is one of the largest dairy cooperatives in the United States and a major dairy food and ingredients manufacturing business. We represent hundreds of Midwest dairy farmer members across seven states and produce about 500 million pounds of cheese and 50 million pounds of butter each year. With eight manufacturing plants in Wisconsin and Michigan and headquarters in Middleton (Madison), Wisconsin, we are looking for employees who are innovative and aim for excellence in our wide variety of production, field, and business roles.

Join us!

Job Title: Administrative Coordinator – Engineering (Temporary)

Position Type: Temporary

Classification: Non-Exempt

Hours: Temporary Assignment, 20–25 hours per week.

Schedule: Hybrid/Flexible.

Approximate Timeframe: End of April – August.

The Administrative Coordinator provides transactional and administrative support for Engineering capital projects. This role focuses primarily on processing capital purchase orders and invoices, maintaining supporting documentation, and helping coordinate related follow-ups between Engineering, Finance, and Accounts Payable.

• Create and process capital project purchase orders within Oracle R12.
• Track and coordinate capital project invoices in collaboration with Accounts Payable.
• Maintain and update the capital invoice tracking file and related documentation.
• Monitor project approvals using internal systems.
• Assist Engineering staff with project documentation and transactional follow-ups.
• Coordinate communications between Engineering, plant personnel, vendors, and Finance teams when needed.

• Experience creating or processing purchase orders required.
• Basic financial or accounting understanding (AP, invoicing, or project cost tracking).
• Proficiency in Microsoft Excel, Outlook, and Teams.
• Strong organizational skills and attention to detail.
• Ability to coordinate tasks across multiple teams and systems.

Hybrid setting after completing training.

Foremost Farms USA is an equal opportunity employer. Minorities, females, veterans, and disabled individuals are encouraged to apply.

We are committed to providing equal employment opportunity to all individuals regardless of race, creed, color, religion, sex, age, national origin, disabilities, veteran status, marital status, sexual orientation, military status, genetic information, or any other characteristic protected by state or federal law.

Successful completion of pre‑employment screening is required, which could include a drug test, background check, and other verifications or assessments.

Foremost Farms USA is an at‑will employer, which means that either party is free to terminate the employment relationship at any time, without any advanced notice, for any reason or no reason.

Are you ready to be Foremost? Apply today at ...