Paralegal & Executive Assistant

About the Company

Clasen Quality Chocolate (CQC) is a world‑class manufacturer of chocolate and innovative coatings. We have recently been awarded the Top Workplaces Award by the WI State Journal No. 2 Large Employer and the Benefits Award. CQC has been growing double digits annually because of our flexibility, commitment, respect, and integrity, and we are looking for quality individuals to join our team.

Working for a family‑owned company gives you the opportunity to wear many different "hats," make a difference every day, and have fun doing it. We are committed to being an Employer of Choice in Southern Wisconsin and offering our employees a variety of traditional and unconventional benefits.

This is a regular, part‑time position (4 hours per day, Monday through Friday, exact schedule flexible) at our Corporate Office on the East side of Madison, WI, and reports directly to the President. The position provides high‑level legal and administrative support, including reviewing, organizing, and managing legal documents such as contracts, agreements, NDAs, and amendments, while also supporting executive‑level administrative tasks.

• Review, organize, and manage a wide variety of legal documents, including contracts, agreements, NDAs, and amendments.
• Perform initial reviews of legal documents to identify key terms, deadlines, risks, and required follow‑up.
• Track contract status, expirations, renewals, and obligations; maintain accurate legal files and summaries.
• Coordinate with internal stakeholders and external legal counsel regarding document revisions and approvals.
• Assist with preparation, proofreading, and formatting of legal documents and correspondence.
• Support compliance efforts by maintaining organized, auditable legal records.
• Handle sensitive and confidential legal information with the highest level of discretion.
• Provide administrative support to the President, including meeting preparation and document management.
• Prepare agendas, meeting materials, and follow‑up documentation as needed.
• Manage executive correspondence, ensuring professionalism and confidentiality.
• Assist with special projects and research as requested.
• Perform general office duties such as photocopying, filing, scanning, entering data, and creating and distributing paper and electronic documents.
• Travel to pick up items as needed.
• Maintain regular attendance at work and work overtime as needed.
• Perform all tasks assigned by the supervisor while following all company, safety, and quality policies and procedures.

• Previous experience as a paralegal, legal assistant, or in a role with significant legal document review.
• Strong understanding of contracts, legal terminology, and document management practices.
• Advanced proficiency with Microsoft Office (Word, Outlook, Excel) and document management systems.
• Must have a valid driver's license.

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