Executive Staff Assistant

Position Summary

This position is responsible for providing administrative assistance for the Office of the Secretary. This person has extensive contact with the Governor’s office, legislators, agency executives, DOC division administrators, public officials, and deals with confidential and sensitive information. This position is responsible for developing and maintaining centralized assignment and logging systems; providing administrative staff services to the Office of the Secretary;

drafting written responses for various audiences; and providing programmatic support to the Office of the Secretary.

Duties also include scheduling high-level meetings in coordination with internal and external stakeholders including numerous advocacy groups and developing and maintaining a monitoring system to assure that assignments and communications are completed as scheduled.

Salary Information

This position is in pay schedule and range 81-04 with a starting pay of $44241 to $78665 per year, plus excellent benefits. Pay will be set in accordance with the Compensation Plan and Wisconsin Administrative Code in effect at the time of hire. A 12-month probationary period is required.

In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and ample accrued sick time that rolls over each year.
• Insurance:
  Excellent and affordable health, dental, vision, and life insurance.
• An exceptional pension plan including a lifetime retirement payment.
• An optional tax-advantaged 457 retirement savings plan.
• The Well Wisconsin Program helps participants set health and well-being goals, track progress, stay motivated, and earn incentives.
• Our Employee Assistance Program offers employees and their immediate family a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• DOC is a qualifying employer for the Public Service Loan Forgiveness program.
• Please  for a summary of State of Wisconsin employment benefits or  to explore employment benefits on the website.
• To help you understand what your benefit package would be worth, please see the Total Rewards Calculator here.

Job Details

Applicants must be legally authorized to work in the United States (i.e. a citizen or national of the U.S., a lawful permanent resident, or an alien authorized to work in the U.S. without DOC sponsorship) at the time of application.

The Department of Corrections may conduct pre-employment drug screens. Any applicant who is offered employment in a position which requires a pre-employment drug screen must pass the screen as a contingency of employment.

The Department of Corrections will conduct criminal background checks on applicants prior to selection. Upon hire, all new DOC employees are subject to fingerprinting.

NOTE:
This position may be eligible to work remotely up to 2 days per week; after completion of training.

Qualifications

Minimally qualified applicants will have experience:

• Providing administrative support for management in an organization (organizing meetings/events; creating agendas; taking meeting minutes; scheduling calendars; making travel arrangements; composing correspondence; and proofreading documents, etc.)
• Preparing confidential and sensitive written reports/communication materials (memos, summaries, reports, etc.)
• Utilizing computer applications such as Microsoft Office Suite (Outlook, Teams, Word, Excel, etc.) to create or manage data, reports, spreadsheets, memos, etc.

In addition to the above, well qualified applicant will have experience:

• Working as a liaison with high-level stakeholders such as appointed and/or elected government officials, etc.
• Compiling, analyzing, and presenting information and data
• Providing administrative support for executive level management in an organization

How To Apply

To apply , click on “Apply for Job” to start the application process. Follow the steps outlined in the application process and submit your application. Permanent classified employees who are eligible for consideration as a transfer or voluntary demotion must…