Athlete Administration Coordinator

Job Summary

The Athlete Administration Coordinator is a key support role within the University of Wisconsin Athletics Department, providing operational, administrative, and strategic assistance to the Deputy AD | COO - General Manager and Directors of Athlete Administration. This position supports the day-to-day execution of athlete administration functions, including revenue share tracking, contract administration logistics, athlete and agent communications, and coordination with various stakeholders.

The coordinator plays a critical role in ensuring processes are organized, compliant, timely, and aligned with departmental strategy, while supporting high-level decision-making in a fast-paced, evolving environment.

• Coordinate across sport programs and athlete administration staff to ensure alignment and execution
• Assist with tracking, maintaining, and updating sport-specific revenue share and cap-related data and documentation
• Ensure accuracy and timeliness of data entry within university systems and internal tracking tools
• Support consistent application of revenue share policies, procedures, and compliance requirements
• Conduct background research and compile comparative or market data to support planning and decision-making
• Assist with implementing and refining processes, systems, and workflows as athlete administration evolves
• Prepare summaries, trackers, and briefing materials to support leadership decision-making
• Support scheduling, meeting preparation, follow-ups, and documentation related to athlete administration initiatives

• Assist with contract preparation, coordination, distribution, tracking, and execution across multiple sports
• Manage contract timelines, workflows, and documentation to ensure deadlines and compliance requirements are met
• Maintain organized records, templates, and process documentation related to athlete contracts
• Coordinate with internal stakeholders to support contract processing and payments
• Support onboarding of incoming student‑athletes related to athlete administration systems and requirements
• Maintain and update agent databases, contact lists, and communication logs
• Support the development of communication materials, guides, and resources for athletes and agents

• Serves on committees and attends meetings, representing the interests of the unit or program
• Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
• Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
• Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success

• 1-3 years of experience in collegiate athletics, professional sports, or a related administrative or operations-focused role.
• Excellent written and verbal communication skills.
• Ability to effectively communicate cross-functionally, with staff at all levels of the organization.

• Working knowledge of athlete compensation, contracts, or revenue share concepts preferred.

• Bachelor's degree required.

The minimum starting salary will be $48,107, but is dependent on the selected applicant's qualifications and experience.

• Generous vacation, holidays, and paid time off.
• Competitive insurances and savings accounts; retirement benefits.
• Badger gear & season tickets for Badger football, men's basketball and men's hockey, and/or the varsity sports pass.

More Benefits information can be found here.

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To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now
. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area.

• A cover letter detailing how your qualifications and experiences align with the responsibilities of the position.
• Resume

Applicants selected to proceed in the selection process will be notified directly. All applicants will receive notification once a final selection has been made and the search is complete.

This is a 100% Academic Staff appointment. Salary will be assigned within the appropriate range, commensurate with the candidate's qualifications and experience. An excellent benefits package is also included. Successful applicants are responsible for ensuring their eligibility to work in the United…