Office Manager for CEF of Wisconsin Inc. State Office CEF of Wisconsin Inc.

The Office Manager for CEF of Wisconsin will assist the state office in executing the vision of Child Evangelism Fellowship Inc..

• Ensure the office is open at least 3 days a week.
• Clean and prepare the office for meetings including evening and weekend meetings.
• Serve as the front desk receptionist. Answer phones by the third ring, in a clear manner, fulfill requests and/or communicate requests to appropriate staff members.
• Maintain available office supplies including snacks for meetings, as well as supplies for events.
• Prepare bulk mailing and take to post office, including but not limited to area newsletters, staff newsletters, bulk mailing announcements, and promotional pieces.
• Keep office equipment in working order (e.g., have paper supplies available, postage, toner, computer-related equipment, etc.).
• Update information systems such as database, statistical reports, and Child Protection Policy submissions.
• Use office printer to print and copy materials needed for ministries and staff meetings.
• Fill CEF Press orders and complete invoices to clients.
• Send out promotional materials & notifications for ministry events.
• Maintain an ample supply of promotional pieces for displays and presentations.
• Run background checks.
• Track, collect, and file required forms from local chapters, including r-forms, employment forms, and Child Protection Policy paperwork.
• Collect revenue, make bank deposits, and compile bills, along with information about any invoices that need to be created.
• Upload transactions for Bookkeeper to do data entry.
• Write/sign and send checks for bills.
• Send out donor receipts in a timely manner.
• Attend all staff meetings upon request, plus consultations during the week as needed.
• Complete projects assigned by the State Director and State Board.
• Manage and oversee the state’s background checks, references, processes, and procedures. Follow up with all local chapters regarding delinquent or missing paperwork.
• Manage registrations, payments, and invoices for CYIA training camp.
• Possess working knowledge of Microsoft Office products and experience working with online accounts.