Office Assistant

Overview

Job Overview The Office Assistant is responsible for administrative responsibilities with light janitorial tasks to ensure a smooth and efficient working environment. The ideal candidate will be organized, proactive, and capable of managing a variety of tasks to support the daily operations of our office.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Greet and assist all visitors, vendors, and employees in a friendly, professional, and welcoming manner.
• Manage the front desk daily operations, including answering and directing phone calls, taking accurate messages, and monitoring visitor access.
• Serve as a point of contact for general office inquiries and employee needs.
• Assist with planning, coordination, and execution of office events, including setup, catering, décor, and communication.
• Maintain an organized and presentable reception area and all shared spaces throughout the office.
• Oversee all office supply inventory and ordering, including kitchen and breakroom items; manage vendor relationships and maintain cost efficiency.
• Process and distribute incoming and outgoing mail, packages, and deliveries.
• Manage conference room scheduling, ensuring rooms are prepared for meetings with necessary supplies and technology.
• Stock all refrigerators, cabinets, and drawers throughout the office to ensure availability of refreshments and supplies.
• May be required to perform cleaning tasks, such as vacuuming, dusting, and emptying trash bins.
• May be required to clean and sanitize common areas, including restrooms and kitchen spaces.
• Organize and maintain all storage areas, including common spaces and inventory storage rooms, ensuring items are labeled, accessible, and orderly.
• Track and coordinate maintenance requests; communicate with building management and vendors to ensure prompt resolution.
• Conduct regular walkthroughs of the office to assess cleanliness, functionality, and safety; report and follow up on any facility or equipment issues.
• Support onboarding of new hires by preparing workstations, welcome kits, and office tours.
• Maintain office-related records, vendor contracts, and digital files in an organized system.
• Assist with internal communications related to facility updates, office policies, and event announcements.
• Partner with Facilities Manager to streamline operations and implement office improvements or initiatives.
• Manage local service providers (paper shredding, coffee, vending, plant service, etc.) to ensure quality and consistency.
• Coordinate with IT for equipment requests, troubleshooting, and asset tracking for the office.
• Support sustainability and recycling efforts within the office.
• Perform other related duties and special projects as assigned.

High school diploma or equivalent
Proven experience as an office assistant or in a similar role
Familiarity with office equipment, such as printers and fax machines
Proficient in MS Office (Word, Excel, Outlook)

May be required to have a valid driver’s license.

Excellent organizational and time management skills
Strong communication and interpersonal abilities
Ability to work independently and as part of a team
Basic knowledge of cleaning and sanitation products and techniques

This position carries no supervisory responsibilities.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to walk and use hands to finger, handle, or feel.
  
  The employee is occasionally required to stand. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.

Compensation: $24.00- $25.00 per hour

SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at:  Careers – SBM

SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.