WPP Administrative Specialist

Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:
Academic Staff

Employment Type:

Regular Job Profile:
Administrative Specialist

Job Summary:

Under the supervision of the Office of Social Health Sciences and Programs (OSHSP) Executive Assistant and close collaboration with the Administrative Director, the Administrative Assistant provides comprehensive administrative support to the Wisconsin Partnership Program team.

• Serving as WPP’s primary point of contact - Responds to and directs inquiries from faculty, staff, community organizations and the public, oversees WPP’s shared email account to ensure timely and accurate responses.
• Supporting grants management processes - Collaborates with Ops and Finance to implement grants management policies, manages grant application and award database, assists applicants and staff with database access, bundles application documents, enters review assignments, logs reporting requirements, processes amendments and correspondence.
• Coordinating governance committee and other meetings and events - Supports WPP’s two governance committees, manages meeting schedules and logistics, prepares materials, secures space, arranges web conferencing, takes notes and drafts minutes, posts agendas and minutes per open meetings law, provides scheduling support for colleagues.
• Maintaining administrative processes - Supports document sharing/filing systems, project and contact management systems, coordinates in-person and virtual events, processes payments and reimbursements, coordinates staff travel, orders equipment and supplies, runs reports.
• Other responsibilities - Provides admin support for other SMPH programs and initiatives as assigned by OSHSP Executive Assistant.

This position may require some work to be performed in-person on a designated campus work location. Some work may be performed remotely at an offsite, non‑campus location.

• Highly proactive, service oriented, efficient professional with a strong commitment to teamwork and organizational goals.
• Demonstrated ability to manage multiple priorities and deadlines effectively.
• Strong written, verbal and interpersonal communication skills.
• Proven ability to work independently and adapt to changing priorities.
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint).

• Implements and executes established policies and procedures for a designated work unit.
• Serves on committees and attends meetings, representing the unit or program interests.
• Assists, recommends, and advises staff on administrative, personnel, and budgetary matters.
• Analyzes data and trends, compiles progress reports, provides recommendations.
• Schedules logistics and secures resources for unit operational success.

School of Medicine and Public Health, Wisconsin Partnership Program, Administration

The Wisconsin Partnership Program (WPP) is a unique grantmaking program in the UW School of Medicine and Public Health (SMPH) Office of the Associate Dean for Social Health Sciences and Programs (OSHSP) committed to improving health and advancing health equity in Wisconsin through investments in community partnerships, education and research. Grants awarded since 2004 propel medical and public health research and discovery, prepare future physicians and public health leaders, and improve health and advance health equity across Wisconsin communities.

WPP was established at the SMPH as the result of a generous endowment gift from Blue Cross Blue Shield United of Wisconsin (BCBS) and approved by the Wisconsin Insurance Commissioner’s Order of March 2000 when BCBS converted from a nonprofit service corporation to a stock insurance corporation. The proceeds from the sale of the company were distributed equally between the SMPH and the Medical College of Wisconsin.

WPP’s approach to grantmaking has harnessed the power of academic research combined with community knowledge to address some of Wisconsin’s most pressing and complex health challenges. Our principles and…