Research Administrative Specialist

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Join the College of Letters & Science (L&S) for an exciting role as a Divisional Research Administrative Specialist. You'll have an opportunity to make a positive impact by being responsible for general research admin support and serving as grant worktag manager for your assigned unit, the Institute for Research on Poverty (IRP). IRP is a nonpartisan, interdisciplinary research institution dedicated to producing and disseminating rigorous evidence to inform policies and programs to combat poverty, inequality, and their effects in the United States.

This position works under the general direction of the Assistant Dean for Research Services, reports to an Administrative Regional Team (ART) Research Administration Manager, and works closely with IRP's Research Administration Director. Join our friendly, supportive, and dynamic team, to provide lifecycle research administration support to faculty and staff investigators. The main responsibilities include working closely with principal investigators and research staff to prepare, route, and submit funding proposals to sponsors, and then managing awards by monitoring expenditures, reconciling financials, and providing reporting for awarded funding.

As part of the support team for IRP, you will work closely with other IRP research administrators, the IRP Research Administration Director, the Associate Director for Programs and Management, and the IRP Director. You will also work with the UW Research and Sponsored Programs office and other schools/colleges to foster research collaborations, and ensure compliance with federal, state, agency, and university policies and procedures.

You will be expected to become a Workday subject matter expert and to serve as a key point of contact between the ART and IRP. This role is perfect for professionals who are passionate about building effective relationships and applying equitable practices that foster a community of belonging, while supporting a world-class research institute. Your work will directly support the IRP comprehensive research portfolio and indirectly help to combat poverty and inequality!

• Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures

• Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration

• Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management

• May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director

• May identify funding opportunities and disseminate to principal investigators
• Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup
• Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
• Maintains and monitors grants and contract budgets
• Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met

• Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit

College of Letters & Science, Research Administration

L&S is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the social sciences; arts and humanities; natural, physical, and mathematical sciences; and computing, data, and information sciences.

The expected salary range for this position is $70,000 up to $80,000 for highly experienced candidates. Actual pay within this range will depend on experience and…