LTE Public Records Office Associate; Madison

LTE Public Records Office Associate (Madison)

We are dedicated to working with Wisconsinites while preserving and enhancing the natural resources of Wisconsin. In partnership with individuals and organizations, the DNR staff manage fish, wildlife, forests, parks, air and water resources while promoting a healthy, sustainable environment and a full range of outdoor opportunities.

The Public Records Specialist will coordinate, track and respond to complex public records requests. The position will work with program staff to consolidate and collect records, managing the request from intake through completion. The employee will coordinate with open records staff to ensure all records are recorded, collected and reviewed to meet all required timelines, and will arrange for proper archiving of files for the public, providing excellent customer service to both requesters and staff.

• 40% – Coordinate with program staff in verdu central office and regions to consolidate and collect all records for sensitive and complex public records requests in conformance with public records law.
• 20% – Independently manage the administrative duties associated with public records requests, including making copies, updating databases and creating/sending invoices, ensuring scanned, saved and forwarded files are handled appropriately.
• 20% – Interpret department public records policies and procedures, working with staff to assure consistent implementation.
• 20% – Provide excellent customer service and support to requesters and division staff throughout the process.

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• Opportunity to gain experience and learn about careers at the WI Department of Natural Resources.
• Opportunity to enhance your resume with skills learned on the job.
• May accommodate flexibility for part-time or full-time work hours and seasonal schedules, depending on business needs.
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• Each LTE position allows a maximum of 1039 hours in a twelve‑month period; individuals may hold multiple LTE appointments concurrently if the positions are bona fide different positions within the same agency.

• Residency:
  Must be a resident of the State of Wisconsin.
• Background Checks:
  The Department will conduct criminal background checks on final applicants. A criminal charge or conviction does not necessarily disqualify a candidate.
• Eligible to work in the U.S.:
  Applicants must be legally authorized to work in the United States at time of hire. The DNR does not sponsor work visas.

• Ability to work independently, setting own priorities and exercising independent judgment.
• Outstanding oral and written communication skills.
• Exceptional attention to detail.
• Extensive knowledge of, and proficient use of, information technology typically used in an office (Microsoft Word, Excel, Teams, SharePoint, PowerPoint and Outlook).
• Knowledge of, or ability to learn and execute, state records management protocols.

• Experience using Microsoft Access.
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• Experience interpreting and applying public records laws.

Click the “Apply for Job” button and follow the directions. You may save your application many times and make edits up until you submit. Once submitted, no updates are possible. The Wiscjobs system will time out after 30 minutes of inactivity, so save often.

Applications must be received by 11:59 pm, Central Time, on January 21st, 2026.

Entry level

Part-time

Administrative