Part-Time Administrative Assistant

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** Current Madison College employees
** must apply to the internal career site by logging into Workday
** Job Posting Date:
** January 8, 2026
** Final date to receive applications:
**** Salary Information:**$22.51-$26.30    For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.
** Department:
** School of HPS Operations
*
* Job Description:

** The School of Human and Protective Services is seeking a part-time
** Administrative Assistant
** to support its fire services program. This role provides essential administrative, operational, and program coordination to ensure fire service testing runs smoothly, accurately, and in compliance with state and international testing and accreditation standards.

The Administrative Assistant manages key functions such as scheduling, documentation, test administration, and workflow coordination for both written and practical fire service examinations. By performing these critical processes, this position helps ensure consistent, efficient test delivery and allows the Manager to focus on higher-level program oversight and operational leadership.
** Position Details:
**** Expected Progression:
** This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase.
** Benefits:
** Part time staff are eligible for limited benefits including paid time off.
*
* Schedule:

** This position works
** 20 hours per week**. The work schedule is flexible within core hours of 7:00 a.m. – 5:00 p.m., Monday–Friday; however, during testing periods, specific shifts—including evenings and weekends—are required.

This position works onsite at the Truax campus, with some opportunity for hybrid work. Hybrid schedules are subject to change based on college policy.
* Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!
* This position will be open until filled, with a first consideration date of
** January 25, 2026 at 11:59 pm**. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.
** Required documents (2):**
* ** Resume**
* ** Cover Letter
**** Failure to include these documents by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.
**** Accountabilities:
*** Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations.
* Provides administrative support for department operations including calendar coordination, and document preparation to facilitate day-to-day functionality.
* Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs.
* May support onboarding processes for faculty, staff, and student employees by facilitating communication, gathering documentation, and ensuring compliance with procedures.
* Provides customer service and frontline support to students and external partners by answering inquiries, resolving issues and referring questions as appropriate.
* Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals.
* Other duties based on experience and knowledge.
** Knowledge, Skills & Abilities:
*** Knowledge of administrative procedures, scheduling practices and record-keeping standards.
* Knowledge of or ability to quickly learn, scheduling systems, academic processes and institutional policies.
* Skill in using administrative software and databases.
* Ability to apply standardized procedures, policies and guidelines across administrative and academic functions.
* Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment.
* Ability to…