Construction Accounting Assistant

📊 Keep Our Finances on Track — Join Capital Railroad Services as a Construction Accounting Assistant!

Position Title: Construction Accounting Assistant

Company Name: Capital Railroad Services

Pay Range: $26.00 - $28.00 per hour

Employment Type: Full-Time | Hybrid (minimum 3 days/week in-office)

Location: Madison, WI

Industry: Commercial Construction Services

Capital Railroad Services is looking for a detail-oriented and dependable Construction Accounting Assistant to support our growing accounting operations. This hybrid role is ideal for a finance professional who enjoys working with numbers, values precision, and thrives in a dynamic office environment. As we transition accounting processes in-house, your role will be crucial in maintaining financial accuracy, streamlining workflows, and supporting leadership with reporting and reconciliations.

For over 70 years, Capital Railroad Services has been a trusted construction partner in the railroad industry. With a reputation built on safety, integrity, and innovation, CRS offers a collaborative environment where employees grow with the company. From field crews to office teams, we foster a culture of accountability, trust, and career advancement. Be part of a company that invests in your future.

• Support payroll processing by preparing and reviewing data as backup
• Reconcile employee expense reports for policy compliance
• Assist with client billing and invoicing, including documentation and tracking
• Process accounts payable invoices: coding, review, and payment prep
• Issue vendor payments and maintain AP records
• Track revenue and generate financial reports to support management
• Assist with sales and use tax filings and documentation
• Maintain well-organized accounting files and audit‑ready records
• Communicate accounting deadlines and updates to internal teams
• Draft, update, and maintain finance‑related policies and procedures
• Provide administrative support to the company accountant and key managers
• Handle confidential information with utmost discretion and professionalism
• Support special projects and operational improvements as needed

• Associate's degree in Accounting or 5+ years of relevant accounting experience
• Demonstrated experience managing sensitive and confidential information
• Strong Microsoft Office skills, especially Excel (pivot tables, formulas, charts), Word, and Power Point

• Experience with Concur Expense or Deltek Computer Ease (preferred but not required)
• Familiarity with the construction industry is a plus
• Payroll processing experience is a bonus

• Strong written and verbal communication
• High attention to detail and strong organizational skills
• Comfort working independently and collaboratively
• Professional demeanor with a solution‑oriented mindset
• Proficiency in basic accounting concepts, calculations, and reporting

• Weekly Pay Cycle
• Paid Time Off (Vacation, Sick, Holidays)
• Medical, Dental, and Vision Insurance
• Life and Disability Insurance Options
• Retirement Savings Program
• Paid Training and Certifications
• Employee Assistance Program
• Work‑life balance in a growing, stable organization

Full-Time | Monday – Friday

Hybrid (office located within Capital Railroad Services’ service area)

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

A background check will be completed as part of the onboarding process, in compliance with applicable laws.