Staff Accountant – Payroll & General Ledger

Overview

STAFF ACCOUNTANT – PAYROLL & GENERAL LEDGER role at Edgewood University. This role oversees the biweekly and student payroll processes, ensuring timely and accurate compensation for employees. It supports the College’s accounting operations, emphasizing precision, efficiency, and responsiveness. The position serves as a key point of contact for faculty, staff and students, handling both telephone and in-person inquiries.

• Review daily cash receipts edits, balance to deposits and post to general ledger. Scan daily bank deposits.
• Review student web payments from online payment system and post to general ledger.
• Serve as a backup for processing student account payments and making adjustments on behalf of the Accounts Receivable Associate.
• Maintain, review and post to general ledger one card activity including meal plan uploads and adjustments.
• Develop and produce reports to support the monitoring of the general ledger.
• Provide assistance to the Controller with various special projects, such as analyzing meal plans, preparing financial reports, and managing tax withholding processes.
• Assist with accounting processes, including preparing monthly and quarterly entries and facilitating closing procedures.
• Assist Accounting Manager with University credit card program including communication with credit card holders and review of documentation from employees.

• Provide guidance to faculty, staff, and students on inquiries related to budgets and expenditures.
• Prepare monthly transactions in the general ledger to ensure accurate financial record keeping.
• Set up new general ledger accounts as necessary and budget officer access.

• Verify Human Resources reports for new hires to ensure accuracy.
• Review HR reports for updates to employee benefits.
• Conduct audits comparing timecard data from the timekeeping system to payroll records.
• Process biweekly and student employee pay in an accurate and timely manner.
• Send ACH files to the bank and handle federal tax deposits securely.
• Provide support to students, faculty, and staff regarding pay stubs and W-2 information.
• Assess benefit invoices and reconcile benefit with holdings for accuracy.
• Work closely with Benefit Specialist on annual benefit renewal and payroll updates.
• Assist the Controller with reconciling and preparing quarterly state tax reports to ensure compliance and accuracy.

• Respond to a wide range of inquiries, from straightforward to more intricate questions.
• Serve as a backup point of contact for faculty, staff, students, and the public regarding accounting and student billing concerns.
• Clarify and communicate policies and procedures effectively.
• Foster a welcoming and supportive environment for students and parents.

• Contribute to process improvement initiatives by identifying opportunities for efficiency and implementing solutions.
• Carry out additional responsibilities as requested, delegated or assigned.

Necessary Education or

Work Experience:

• Bachelor’s degree in business-related field with focus on accounting.
• Minimum of 2 years’ experience in accounting and payroll processing.
• Demonstrated experience in a customer service role, with ability to respond to customers promptly, accurately, and with a friendly demeanor.

Required Knowledge Or Skills:

• Proven ability to work effectively as a team member.
• Excellent attention to detail and organizational skills.
• Exceptional customer service skills.
• Ability to problem solve and make independent decisions.
• Working knowledge of spreadsheets and word processing.
• Excellent oral and written communication skills.
• Must be able to multitask and work in a fast-paced environment.
• Sensitive to cultural diversity and backgrounds.

Required Technology Skills:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and basic computer concepts.
• Knowledge of SharePoint is a plus.
• Ability to create queries and reports using a database report generator.
• Willingness to embrace new technology and learn new software.

Other

Qualifications:

Edgewood University, a Catholic college sponsored by the Dominican Sisters of Sinsinawa, is an Equal Opportunity Employer, committed to diversity in its faculty, staff, and students. Candidates must demonstrate multicultural competence and applicants from historically underrepresented populations are especially encouraged to apply. The selected candidate must actively support the mission and core values of the College – truth, compassion, justice, partnership, and community.

• Seniority level:
  Entry level
• Employment type:
  
  Full-time
• Job function:
  Accounting/Auditing and Finance
• Industries:
  Higher Education

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