Executive Assistant

Overview

Final date to receive applications: Madison 07940, New Jersey, United States
Location: Madison 07940, New Jersey, United States
Contract type: Permanent
Job : 4114

The Executive Assistant provides high-level administrative support to one or more executives, ensuring efficient management of schedules, communications, events, budgets, and confidential information. The role’s purpose is to streamline executive operations, facilitate coordination across the organization, and enable leadership to focus on strategic priorities.

This is a hybrid role
, based out of LEO’s Madison, NJ office.

• Provide comprehensive administrative support, including scheduling meetings, managing complex calendars, and arranging travel itineraries for one or multiple executives.
• Manage and maintain confidential and sensitive information with the utmost discretion.
• Coordinate video conferences, internal/external meetings, catering, and special event logistics.
• Track, manage, and reconcile expenses, invoices, and the contract lifecycle.
• Communicate and respond to emails, phone calls, and other correspondence on behalf of executive/s.
• Prioritize and handle multiple tasks, deadlines, and competing priorities in a fast-paced environment.
• Proactively identify and resolve administrative challenges to ensure efficient operations.
• Attend meetings, take minutes, and ensure timely follow-up on action items.
• Prepare, review, and edit correspondence, presentations, and other documents with acute accuracy.
• Serve as liaison between leadership, internal teams, and external stakeholders, ensuring effective communication and collaboration.
• Collaborate closely with other administrative staff and teams to support company-wide initiatives and process improvements.
• Uphold and promote LEO’s company policies, values, and professional standards in all interactions.
• Serve as a positive and professional representative of the company to external stakeholders.
• Support special projects and strategic initiatives as required by executive.
• Function specific tasks and other duties may be assigned to ensure the smooth operation of the executive/s.

• 3+ years’ experience supporting a Vice President level executive
• Bachelor’s degree a plus
• Strong computer skills with advanced competency in MS Word, Excel, and Power Point
• Ability to handle confidential issues with tact
• High attention to detail, ability to multi-task and prioritize, and strong organizational skills
• Strong communication and interpersonal skills, professional attitude, and ability to work under pressure and meet timely deadlines
• Ability to work on special projects and support key department initiatives, as assigned
• Self-motivated with strong drive and high energy level.
• Must be able to perform all essential functions of the position, with or without reasonable accommodation

The base salary range for this position is $85, per year. The base salary range represents the anticipated low and high of the LEO Pharma range for this position. Salary will vary based on various factors such as the candidate's qualifications, skills, competencies, and proficiency for the role. In addition, some positions may include eligibility to earn commissions/bonus based on company and / or individual performance.

Beyond the skin. Join LEO Pharma, a global leader in medical dermatology, as we go beyond the skin to make a lasting impact. Our innovative approach sets us apart. We are dedicated to leaving a legacy that positively impacts patients, colleagues, and our planet. At LEO Pharma, we believe in the power of individuals to drive change. Our flat organizational structure empowers you to make a visible impact and offers versatile roles for professional growth.

We value diversity and welcome applications from all qualified candidates, recognizing that our different perspectives, backgrounds, and attitudes enable us to make the best decisions. Join our passionate team at LEO Pharma and be yourself as we work together to make a difference.

For certain positions, LEO Pharma might complete a background check conducted by a third party.

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