Senior Executive Assistant

JOB TITLE

Senior Executive Assistant

TS/SCI

Arlington, VA

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Aid with review of all executive email; forward emails to appropriate SF/S5/8 staff; follow up with staff for action items and reminders
• Assist with updates and send daily Internet Quorum/Executive Secretariat (IQ/ESEC) task log
• Draft correspondence for the SF/S5/8
• Draft, update and distribute agendas for Staff meetings, Ops Team Meeting and other meetings
• Assist with Congressional responses or letters
• Provide supporting information to staff‑provided materials
• Assist SF/S5/8 Action Group in developing strategic communications and consistent program narratives for budget development and justification
• Schedule office meetings and reoccurring meetings with other offices and assist with scheduling and set up for meetings
• Organize, gather and distribute materials for SF/S5/8 meetings

No supervisory responsibilities.

• Bachelor’s degree and 10-15 years of executive support experience within the scope of the listed tasks, as well as strategic communications experience

• Skilled in operating a personal computer and standard office equipment
• Proficiency with Microsoft Office (specifically Microsoft Word and Excel) is necessary. Working knowledge of Adobe Acrobat, SharePoint, and Access.

To perform the job successfully, an individual should demonstrate the following competencies:

• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information
• Diversity – Shows respect and sensitivity for cultural differences; and promotes a harassment‑free environment
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; and upholds organizational values
• Planning/Organizing - Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks, if needed; and develops realistic action plan
• Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments

Ability to read, analyzes, and interprets governmental regulations. Ability to write reports, business correspondence, and/or procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl.

Specific vision abilities required by this job include close vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with…